Accounts Payable (AP)

Job Description

• Accounts Payable (AP)
• Review, verify, and process supplier invoices, debit notes, and supporting documents to ensure completeness, accuracy, and compliance with company policies and contractual agreements.
• Perform three-way matching (Purchase Order, Goods Receipt, and Supplier Invoice) before processing payments.
• Ensure all invoices are properly approved according to the company's authorization matrix prior to payment. Process vendor payments accurately and on schedule through bank transfers, checks, or other approved payment methods.
• Prepare weekly and monthly payment schedules based on payment terms, cash flow availability, and business priorities. Reconcile supplier statements and promptly investigate and resolve discrepancies or outstanding issues.
• Maintain accurate and up-to-date Accounts Payable records in the ERP/accounting system. Monitor invoice due dates to ensure timely payments while optimizing working capital and avoiding late payment penalties.
• Coordinate with the Purchasing, Warehouse, and Production departments to resolve invoice discrepancies, quantity differences, pricing issues, or receiving variances. Communicate professionally with suppliers regarding payment status, invoice inquiries, credit notes, and account reconciliations.
• Process employee expense reimbursements, travel claims, and petty cash reimbursements in accordance with company policies.Maintain complete supporting documentation for all payment transactions to facilitate internal and external audits.
• Prepare monthly AP aging reports and analyze outstanding liabilities for management review.
• Assist in month-end and year-end closing activities by ensuring all liabilities are accurately recorded and accrued.
• Record accrued expenses for invoices not yet received to ensure accurate financial reporting.
• Ensure compliance with tax regulations by verifying VAT, withholding tax, and other applicable tax requirements on supplier invoices.
• Prepare supporting documents for tax reporting related to vendor payments where applicable.
• Support internal and external audit activities by providing requested AP documentation and explanations.
• Identify opportunities to improve Accounts Payable processes, strengthen internal controls, and enhance operational efficiency through automation and continuous improvement initiatives.
• Monitor vendor master data to ensure supplier information, banking details, and payment terms remain accurate and up to date.
• Collaborate with Treasury to support cash flow planning and optimize payment schedules.Ensure strict compliance with company financial policies, procurement procedures, internal control requirements, and applicable accounting standards.
• Job Requirements – Accounts Payable (AP) Staff
• Bachelor's Degree in Accounting, Finance, Economics, or a related field.
• Minimum 2–5 years of experience in Accounts Payable, Finance, or Accounting, preferably within a manufacturing environment.
• Strong understanding of the Accounts Payable cycle, invoice processing, vendor management, and payment procedures.
• Experience performing three-way matching (Purchase Order, Goods Receipt, and Supplier Invoice).
• Knowledge of accounting principles, financial reporting, and internal control procedures.
• Familiar with Indonesian tax regulations, including VAT (PPN), Withholding Tax (PPh), and tax documentation related to vendor payments.
• Experience in month-end and year-end closing activities, including accruals and account reconciliations.
• Proficient in ERP systems such as SAP, Oracle, Microsoft Dynamics, Odoo, Accurate, or equivalent accounting software.
• Advanced proficiency in Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP, SUMIFS, IF formulas, and basic data analysis); experience with Google Sheets is an advantage.
• Strong analytical skills with excellent attention to detail and a high level of accuracy.
• Ability to identify discrepancies, resolve payment issues, and recommend process improvements.
• Excellent organizational and time management skills with the ability to prioritize multiple tasks and meet strict deadlines.
• Strong communication and interpersonal skills to effectively coordinate with suppliers and cross-functional departments.
• High level of integrity, professionalism, and ability to maintain confidentiality of financial information.
• Ability to work independently as well as collaboratively in a fast-paced manufacturing environment.
• Experience supporting internal and external audits is an advantage.
• Good understanding of procurement processes and inventory transactions is preferred.
• Proficient in spoken and written English; Mandarin language skills are an added advantage.
• Willing to be based at KNIC Industrial Area, Karawang, West Java.
• Candidates who are available to join immediately will be given priority.