Skill diminta
CommunicationEnglishLeadershipLogisticsMandarinMicrosoft ExcelMicrosoft OfficeMicrosoft PowerPointMicrosoft WordMultitasking
Deskripsi
Location
Jakarta, Indonesia
Employment Type
- Contract (3 Months)
- Position Overview
- Our client, an international Oil & Gas company commencing operations in Indonesia, is seeking a proactive and highly organised
- Executive Assistant
- to support its project mobilisation and business establishment activities.
As the company is in the early stages of setting up its local operations and does not yet have a permanent office, the successful candidate will play a critical role in providing administrative, logistical, and coordination support to the management team. This position requires flexibility, resourcefulness, and the ability to respond promptly to operational needs.
- Key Responsibilities
- Arrange local transportation, airport transfers, accommodation, and travel logistics for management and visiting personnel.
- Make telephone calls and liaise with local government agencies, service providers, hotels, landlords, and business partners.
- Assist with visa applications, immigration documentation, work permits, and other travel-related administrative matters.
- Coordinate meetings, appointments, and schedules.
- Source and coordinate local vendors, suppliers, and administrative services.
- Assist with the establishment of temporary office operations and administrative processes.
- Prepare correspondence, maintain records, and organise company documentation.
- Handle courier services, document submissions, and general administrative duties.
- Provide day-to-day administrative support to the project team.
- Be available on-call to respond to urgent operational requirements during the mobilisation phase.
Requirements
Qualifications
- Diploma or Bachelor's Degree in Business Administration, Management, or a related discipline.
- Fluent in Mandarin and English
- (spoken and written). Bahasa Indonesia proficiency is an added advantage.
- Minimum 2 years' experience in an administrative, executive assistant, or office coordination role.
- Strong organisational and multitasking skills.
- Familiarity with local transportation networks, government procedures, and visa or immigration processes in Indonesia.
- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Ability to work independently with minimal supervision.
- Preferred Experience
- Previous experience supporting expatriate teams or multinational companies.
- Experience in Oil & Gas, Energy, Engineering, Construction, or other project-based industries is an advantage.
- Experience supporting company setup or mobilisation projects is highly desirable.
- Personal Attributes
- Highly responsive and dependable.
- Resourceful with strong problem-solving skills.
- Excellent interpersonal and communication abilities.
- Able to work under pressure and adapt to changing priorities.
- Professional, discreet, and able to maintain confidentiality.
- Willing to work flexible hours and remain available on-call when required.
- Contract Details
Contract Duration
3 months
Location
Indonesia
Reporting To
Project Manager / Country Representative
Working Arrangement
On-site
Start Date
- Immediate
- Why Join This Opportunity?
This is an exciting opportunity to be part of the launch of a new Oil & Gas operation in Indonesia. You will work directly with the leadership team, supporting critical business setup activities and contributing to the successful establishment of the company's local presence.