Admin Brand Partnership (Retail Event)

Admin Brand Partnership

Job Description

• Maintain and update supplier databases, product information, pricing, and partnership records accurately.
• Prepare, organize, and archive supplier partnership agreements, contracts, and other supporting documents.
• Ensure all supplier documents, product registrations, and operational requirements are complete before products are sold or displayed.

Coordinate with suppliers regarding document submissions, product information, delivery schedules, promotional materials, and administrative requirements.

• Prepare administrative documents related to promotional campaigns, marketing activities, and supplier events.
• Record and monitor incoming and outgoing supplier goods in coordination with the Warehouse and Event Logistics teams.
• Prepare product lists, stock movement records, delivery documents, and other operational reports.
• Compile supplier sales data and prepare regular reports on product performance, including best-selling and slow-moving products.
• Support the Brand Partnership team in preparing supplier meetings, presentations, sales evaluations, and promotional proposals.
• Monitor the validity and completeness of supplier agreements and follow up on documents that need to be renewed or completed.
• Handle supplier correspondence through email, telephone, and other communication channels.
• Assist with administrative and operational activities during promotional events.
• Maintain proper filing systems for both physical and digital documents.
• Conduct regular checks to ensure product, sales, stock, and supplier data are accurate and up to date.
• Perform other administrative duties required to support Brand Partnership operations.
• Job Requirements
• Minimum Diploma (D3) or Bachelor's Degree (S1) in Business Administration, Management, Marketing, Accounting, or a related field.
• Fresh graduates are welcome to apply; administrative experience will be an advantage.
• Proficient in Microsoft Office, particularly Microsoft Excel, Word, and PowerPoint.
• Strong administrative, documentation, and data-entry skills.
• Detail-oriented, organized, and able to maintain accurate records.
• Good written and verbal communication skills.
• Able to coordinate effectively with suppliers and internal departments.
• Responsible, honest, disciplined, and able to maintain document confidentiality.
• Able to manage multiple administrative tasks and meet deadlines.
• Fast learner and able to work independently as well as in a team.
• Willing to support operational activities in the field when required.
• Willing to work on weekends or shifts during events; outside event periods, working hours are Monday to Friday during regular office hours.
• Willing to travel outside the city when required.