Administrative Manager

Job description for Administrative Manager at Penguin Secret Agency PTE, LTD

Role Purpose

The Administrative Manager is responsible for establishing, managing, and maintaining the legal, corporate compliance, financial operational infrastructure, and local administrative operations for PSA Singapore. This role acts as a critical liaison between the Vietnam Headquarters and PSA's international business ecosystem in Singapore.

Key Responsibilities

1. Corporate Compliance & Legal Administration

• Work directly with legal firms, Corporate Secretarial service providers, and the Accounting and Corporate Regulatory Authority (ACRA) to complete Annual Returns, corporate registry updates, and business licensing.
• Oversee corporate tax obligations with the Inland Revenue Authority of Singapore (IRAS), including Corporate Income Tax and GST (if applicable), in coordination with outsourced accounting partners.
• Manage human resources paperwork, sponsorship, and renewal procedures for Employment Passes (EP) or S-Passes for international PSA staff traveling to or working in Singapore.

2. Banking & Treasury Operations

• Represent the entity in managing relationship accounts with tier-1 and digital corporate banks in Singapore (DBS, OCBC, UOB, Aspire), executing international treasury transactions, and fulfilling periodic KYC/compliance reviews.
• Oversee internal operational cash flows, track, and reconcile monthly Operational Expenditures (OPEX) for the Singapore office.

3. Office Operations & Vendor Management

• Source, negotiate contracts with, and manage service vendors (co-working/virtual office spaces, telecommunications, IT infrastructure, corporate insurance).
• Ensure seamless information flow, administrative documentation, and operational alignment between the Singapore office and Vietnam HQ.

Candidate Profile & Requirements

• Education: Bachelor’s Degree or higher in Business Administration, Law, Finance, or a related field.
• Experience: 1-3 years of proven experience as an Administrative Manager, Office Manager, or Corporate Secretarial Specialist within Tech, Startup, or E-commerce environments in Singapore.
• Domain Expertise: Deep understanding of Singapore Corporate Law (ACRA), IRAS tax policies, and corporate banking KYC procedures.
• Skills: Business Fluent in English. Strong self-drive, independent problem-solving capabilities, and high attention to detail.

Competitive Salary

• Performance-based bonuses.
• Allowances & Perks: Comprehensive support including lunch, parking, snacks, and company-provided laptops.
• Financial Growth: 13th and 14th-month salary, with annual salary reviews based on performance.
• Health & Insurance: Full participation in SHUI (Social, Health, and Unemployment Insurance) per regulations, along with periodic general health check-ups.
• Company Culture: Bi-annual company trips and gifts/bonuses during holidays and festivals.
• Direct Impact: Work closely with the Founder to build the company’s core systems from the early stages.
• Tech Advancement: Opportunities for training and hands-on experience with modern AI models and advanced data analytics.