Semarang
Rp3,4 jt – Rp4,3 jt · estimasi15 hari lalu
We are seeking a highly organised, proactive, and resilient Executive Assistant to provide direct support to the General Manager (GM) of PT Hongsheng International.
This role requires a high level of independence, responsibility, and the ability to work effectively under pressure.
The GM frequently travels outside Indonesia and may only be physically present in Indonesia for one or two days per month. Therefore, the successful candidate must be capable of independently managing daily administrative operations, coordinating with internal teams and external stakeholders, following up on important matters, and ensuring that tasks are completed efficiently even when the GM is overseas.
This position is ideal for someone who is mature, dependable, detail-oriented, and confident in handling urgent requests, unexpected changes, and multiple priorities without constant supervision.
Manage the GM's daily administrative matters and follow up on ongoing tasks, even when the GM is outside Indonesia.
Act as the key communication link between the GM, internal departments, business partners, and other stakeholders.
Monitor outstanding matters, track progress, identify potential issues, and ensure timely completion of assigned tasks.
Coordinate appointments, meetings, schedules, and priorities across different time zones when necessary.
Prepare reports, presentations, correspondence, and other documents in English, Mandarin, or Indonesian as required.
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Organise flights, accommodation, transportation, and other business travel requirements.
Handle urgent requests, unexpected changes, and competing deadlines calmly and efficiently.
Handle sensitive business information and management matters with the highest level of discretion.
The ideal candidate is someone who does not wait for constant instructions, reminders, or supervision. You should be able to organise your own workload, follow up on important matters, communicate problems promptly, and ensure that daily operations continue smoothly while the GM is overseas.
We are looking for a trusted right-hand person to the GM — someone who is dependable, resourceful, emotionally resilient, and capable of taking ownership of responsibilities.
If you are fluent in Mandarin and confident in managing responsibilities independently in a fast-paced business environment, we welcome your application.