Skill diminta
Accurate
Deskripsi
Requirements
Final-year student or fresh graduate with a Diploma or Bachelor’s degree in Business Administration, Management, Accounting, Finance or a related field.
- Proficient in Microsoft Office, particularly Excel and Word.
- Detail-oriented, well-organized, and able to manage multiple administrative tasks
- Good communication and follow-up skills.
- Proficient in written and spoken English.
- Able to work independently and meet deadlines.
- Capable of maintaining the confidentiality of company and vendor information.
- Basic understanding of contracts, invoices, taxation documents, or vendor administration is preferred.
- Available for a full-time internship for a minimum period of six months.
Job Description
- Manage vendor documentation, including NDAs, agreements, addendums, quotations, BASTs, and supporting documents.
- Review document completeness and submit internal approval requests for contracts, signatures, and company stamps.
- Collect and verify vendor invoices against quotations, agreements, usage reports, billing periods, and internal user confirmations.
- Reconcile vendor usage reports with data provided by internal users or the Technical Team.
- Follow up with vendors regarding invoices, tax invoices, usage reports, and other
- Prepare supporting documents and submit invoices and payment approval requests through the company’s internal system.
- Maintain Contract and Vendor Billing Trackers, including approval, payment, service period, and contract validity status.
- Monitor payment due dates and the validity of agreements, quotations, subscriptions, and vendor services.
- Maintain accurate and organized physical and electronic vendor records.
- Prepare data for vendor evaluations.
- Coordinate with relevant internal departments and vendors regarding contract administration and payment processes.
- Perform other administrative duties as required by the Business Development Department.