Job description for Billing Executive at Inter-Forwarding Logistics
Job Summary
We are seeking a detail-oriented and responsible
Billing Executive
to join our Finance & Accounts team. The successful candidate will be responsible for managing daily billing operations, ensuring accurate and timely invoicing, maintaining billing records, and coordinating with internal departments to resolve billing discrepancies.
The role requires strong attention to detail, good organizational skills, and the ability to work efficiently in a fast-paced logistics and transportation environment.
Key Responsibilities
Billing & Invoicing
Prepare, verify, and issue customer invoices accurately and within stipulated timelines.
Process daily billing for transportation, cross-border trucking, warehousing, and other logistics services.
Verify billing details against job orders, delivery orders, rate agreements, and supporting documents.
Ensure all billable jobs are invoiced promptly and accurately.
Prepare debit notes, credit notes, and billing adjustments when required.
Maintain accurate and updated billing records in the company's accounting and operational systems.
Billing Verification & Coordination
Liaise with Operations, Customer Service, and Sales departments to obtain necessary billing information and supporting documents.
Verify customer rates, additional charges, surcharges, and other agreed billing arrangements.
Identify and resolve billing discrepancies before invoice issuance.
Follow up on incomplete billing documents and outstanding unbilled jobs.
Respond to customer billing enquiries and resolve invoice-related disputes professionally.
Reporting & Documentation
Prepare daily, weekly, and monthly billing reports.