Compliance & Document Control ISO

Deskripsi pekerjaan Compliance & Document Control ISO Everseiko Group

Responsibilities

Manage, maintain, and control company documents, including Standard Operating Procedures (SOPs), Work Instructions (WIs), Forms, Policies, and other management system documents.

• Ensure all controlled documents are properly reviewed, approved, updated, distributed, and archived in accordance with company procedures.
• Monitor document revision status and maintain accurate document registers and tracking records.
• Coordinate with all departments to collect, review, and implement document changes while ensuring version control.
• Support the implementation and maintenance of the company's compliance and document management systems.
• Ensure company documentation complies with internal policies, regulatory requirements, and applicable ISO standards.
• Assist in preparing documents and records required for internal and external audits.
• Conduct periodic reviews of company documents to ensure accuracy, completeness, and effectiveness.
• Monitor compliance with established procedures and follow up on corrective actions when necessary.
• Prepare compliance reports, document status reports, and other administrative reports for management.
• Provide administrative support related to compliance activities and document control processes.

Maintain confidentiality and security of company documents and records.Identify opportunities to improve document control processes and administrative efficiency.

Perform other compliance and document control duties as assigned by the supervisor or management.

Qualifications

Bachelor's degree in Industrial Engineering, Business Administration, Management, Information Systems, Quality Management, or a related field.

Minimum 3–5 years of experience in Compliance, Document Control, Quality Management System (QMS), or ISO Management System.

Strong knowledge of document control processes, including Standard Operating Procedures (SOPs), Work Instructions (WIs), Forms, Policies, and Records Management.

• Familiar with ISO Management Systems such as ISO 9001, ISO 14001, and ISO 45001. Experience with other ISO standards is an advantage.
• Experience in implementing, maintaining, and improving ISO management systems.
• Knowledge of internal audit processes, corrective and preventive actions (CAPA), risk assessment, and continuous improvement.
• Experience in preparing documentation for internal and external audits.
• Strong understanding of document version control, distribution, retention, and archival procedures.
• Proficient in Microsoft Office (Excel, Word, PowerPoint); experience with Electronic Document Management Systems (EDMS) is an advantage.
• Excellent analytical, organizational, and administrative skills with strong attention to detail.
• Strong communication and interpersonal skills with the ability to work effectively across departments.
• Ability to manage multiple tasks, prioritize workload, and meet deadlines.
• Self-motivated, disciplined, and able to work independently as well as collaboratively within a team.
• Good problem-solving skills with a proactive approach to identifying and resolving compliance issues.
• Good command of spoken and written English.