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EnglishLogisticsOnboarding
Deskripsi
Deskripsi pekerjaan Executive Assistant / Coordinator — Delegation Support (Jakarta) HUANG HE CONSULTANCY PTE. LTD.
Huang He Consultancy is delivering a high-level Dubai Customs delegation's learning journey to Jakarta/Cikarang, Indonesia (19–20 October 2026, part of a wider Indonesia + Thailand programme). This role is Huang He's on-the-ground point of contact in Jakarta — part executive assistant, part delegation host — handling hospitality, vendor coordination, and administrative support before and during the visit.
Responsibilities
- Scout and confirm halal-certified or Muslim-friendly dining venues (private rooms) for hosted meals on 19–20 October
- Assist with hotel booking coordination and VIP check-in arrangements in Jakarta
- Coordinate dedicated ground transport (3 vehicles with drivers) for airport transfers and all site visits, incl. the Cikarang transfer (~1.5–2 hrs each way)
- Support VIP airport-reception arrangements at Soekarno-Hatta International Airport (name list, passport/flight details submission, vehicle plate numbers)
- Assist with preparing token gifts for host organisations
- Local point of contact for printed-materials logistics (briefing dossier, delegate handbook)
- On the ground 18–20 October: real-time issue resolution, run-sheet support, and liaison with venues/drivers/interpreter
- Report progress and flag issues to us throughout the retainer period
Requirements
- Based in or near Jakarta; able to travel to Cikarang
- Fluent in Bahasa Indonesia and working proficiency in English
- Background in events, hospitality/MICE, guest or VIP services, or executive assistance preferred — not a freight, warehouse, or supply-chain logistics background
- Comfortable working with government-adjacent protocol and VIP arrangements
- Reliable, discreet, responsive — this is a confidential, senior-delegation engagement
- Compensation
- SGD 250/month retainer for the engagement period (confirmed)
- Hotel accommodation and a daily allowance provided for the on-ground days (18–20 October) — allowance amount to be confirmed
- NDA to be signed before onboarding