executive assistant

About the role

This role provides executive support to the leadership team, acting as a key liaison between executives and internal/external stakeholders. You will manage administrative tasks, special projects, and data analysis while handling sensitive information with discretion.

• Key responsibilities
• Manage reporting and administrative tasks including HR-related online platform account management and basic finance administration
• Act as a liaison between the executive team and internal/external stakeholders, conveying information accurately and professionally
• Provide translation from English to Indonesian and vice versa as necessary
• Take ownership of special projects, manage timelines, and ensure their successful completion
• Provide reports, presentations and analysis to support decision-making
• Handle sensitive information with discretion while maintaining confidentiality and ensure proper filing
• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments

Assist the Director in all areas of the business and personal matters, including handling correspondence and managing office supplies, equipment and resources

• About you
• Strong written and verbal communication skills in English

Exceptional organisational and time management skills with the ability to manage multiple priorities simultaneously with high degree of detail and responsibility

• Previous experience as a personal assistant (minimum 2 years), executive assistant, or a role in General Affairs/HR is preferred
• Proficiency in office software (e.g. Microsoft Office, Microsoft Excel) and online banking platforms
• Familiarity with government corporate platforms relating to BPJS, OSS, CORETAX or BKPM is advantageous
• Pleasant and mature personality with excellent communication and interpersonal skills
• Proactive, detail oriented, and able to work under pressure, independently or part of a team
• Willing to travel and do field work