Executive Assistant

JOB SUMMARY

Ensuring the smooth running of daily operations and administrative management through the preparation of formal documents, cross-team coordination, scheduling, and structured operational financial record-keeping.

KEY RESPONSIBILITIES

• Draft, review, and document operational files and records.
• Manage physical and digital document archives (cloud storage) to ensure they are neatly organized and easily accessible.
• Translate work instructions and key documents.
• Schedule meetings, prepare Meeting Agendas, and document Minutes of Meetings (MoM).
• Complete special administrative tasks assigned by superiors accurately and in a timely manner.
• Review and summarize invoices and receipts, as well as submit payment requests/reimbursements.
• Respond to, screen, and organize incoming business emails and messages across primary communication platforms.
• Monitor and report attendance records and working/overtime hours of field personnel on a regular basis.
• Maintaining order in the office, purchasing office supplies if necessary.

REQUIREMENTS

• Based in Bali and willing to be placed in Ubud, Bali.
• Fluent in Indonesian (spoken and written) with excellent, polite grammar.
• Proficient in English, for both daily conversation and business documentation.
• Diploma (D3) or Bachelor's Degree (S1) in any major.
• Minimum 1–2 years of working experience in administrative roles, as an Executive Assistant, or Project Administrator.
• Proficient in Google Workspace (Google Docs, Sheets, Drive) and Microsoft Office (Word, Excel, PowerPoint).