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Deskripsi
Job Purpose
Provide professional administrative and executive support to the Board of Directors by managing daily schedules, coordinating meetings, preparing meeting reports and documentation, and arranging business trips. The position requires excellent communication skills and fluency in English, Bahasa Indonesia, and Thai to support communication with internal and external stakeholders.
Key Responsibilities
Executive Calendar & Meeting Management
Manage and coordinate the Board of Directors' daily schedules and appointments.
Arrange internal and external meetings, including coordinating participants, meeting times, locations, and online meeting arrangements.
Monitor and manage changes to the executive schedule and ensure appointments are properly prioritized.
Prepare meeting agendas, supporting documents, and other necessary materials.
Provide reminders and follow-ups regarding upcoming meetings and appointments.
Meeting Documentation & Reporting
Attend meetings when required and accurately record key discussions, decisions, and action items.
Prepare professional meeting reports/minutes in English and Thai.
Distribute meeting reports and relevant documents to authorized participants.
Monitor follow-up actions from meetings and coordinate with relevant parties to ensure timely completion.
Maintain organized and confidential records of meetings and executive documents.
Business Trip & Travel Arrangement
Arrange domestic and international business trips for the Board of Directors and management.
Coordinate flight bookings, hotels, transportation, meeting schedules, and other travel requirements.
Prepare detailed travel itineraries and ensure all necessary travel documents are available.
Coordinate business meetings and appointments during management business trips.
Handle changes or unexpected issues related to travel arrangements when required.
Executive Communication & Coordination
Act as a communication point between the Board of Directors, management, employees, customers, business partners, and other stakeholders.
Communicate professionally in English, Bahasa Indonesia, and Thai, both verbally and in writing.
Assist with correspondence, emails, presentations, reports, and other executive communications.