Skill diminta
CommunicationEnglishGoogle SheetsLogisticsMandarinMicrosoft ExcelProblem SolvingProcurementProject Management
Deskripsi
Executive Assistant to Managing Director / Chief of Staff – Business Operations
About the role
We are looking for a highly organized, proactive and commercially minded professional to work closely with the Managing Director across several businesses involving agricultural commodity trading/export, manufacturing/production, warehousing and logistics.
Main responsibilities
- Management coordination
- Coordinate with senior staff and managers across different business units.
- Follow up on important tasks, deadlines and management decisions.
- Maintain a centralized management task tracker.
- Identify delayed or unresolved matters and escalate them appropriately.
- Prepare weekly management reports and summaries.
- Problem solving
- Investigate operational and administrative problems.
- Gather information from relevant departments.
- Identify root causes.
- Develop possible solutions and make recommendations to the Managing Director.
- Business monitoring
Monitor key areas including
- Sales and purchasing
- Inventory and warehouse
- Production
- Export and logistics
- Finance and accounting
- Tax matters
- Receivables/payables
- Important customer and supplier issues
- Management reporting
Prepare concise reports covering
- What happened
- Current status
- Problems
- Responsible person
- Deadline
- Recommended action
- Project coordination
- Coordinate special projects and expansion initiatives.
- Follow up with internal and external parties.
- Ensure projects stay on schedule.
- Executive support
- Prepare meetings and agendas.
- Record decisions and action items.
- Coordinate business travel and important appointments when required.
- Conduct research and prepare information for management decisions.
- Cross-functional communication
Work directly with senior personnel in
- Accounting & tax
- Finance
- Export/logistics
- Warehouse
- Production
- Procurement
- Sales
Requirements
Essential
- Minimum 5–8 years of professional experience.
- Experience in operations, project management, management reporting, commercial, supply chain, finance, or a similar role.
- Strong organizational and follow-up skills.
- Able to communicate confidently with senior employees and managers.
- Strong analytical and problem-solving ability.
- Able to work independently with minimal supervision.
- Comfortable handling confidential business information.
- Strong Excel/Google Sheets skills.
- Good written and spoken English.
- Willing to travel when required.
- Willing to visit warehouses, factories, suppliers and customers when necessary.
- Preferred
- Experience in trading, manufacturing, agriculture, commodities, logistics or export.
- Experience working directly with business owners/directors.
- Experience managing cross-functional projects.
- Mandarin/Chinese language ability is a plus, but not mandatory.
Personal qualities
We are looking for someone who is
- Proactive rather than waiting for instructions.
- Comfortable asking difficult questions.
- Able to respectfully challenge management when necessary.
- Persistent in following up with people.
- Practical and solution-oriented.
- Mature and trustworthy.
- Comfortable working in an entrepreneurial environment where priorities can change quickly.
- Discreet with confidential information.
- More interested in solving problems than receiving a title.