General Affair Supervisor (Administration Supervisor)

JOB SUMMARY

This position will be responsible for supervising day-to-day operations of the division team member, ensuring that quality standards are met and procedures are followed.

DUTIES & RESPONSIBILITIES

• Oversee day-to-day activities of the front desk, cleaning, and security staff, including arranging their assignments and work schedules.
• Control and monitor the daily upkeep of the office, including M&R and other measures to be taken when deemed necessary.
• Arrange the purchase of recurring and incidental office & pantry supplies, flowers & hampers in accordance with the policies and budget
• Supervise the efficient use of the office & pantry supplies.
• Support the procurement process (qoutations, vendor registration)

As an arranger in C&GO, guide and assist the staff in arranging their travel requirements and arrange the flight & hotel bookings and logistics for internal/external guests in line with the Travel Policy.

Assist the visa and work/stay permit application for travellers, visitors, and expatriates.

Vehicle organization – organize the cars and drivers according to the Car Policy, process and monitor the vehicle’s operating costs and insurance, when applicable.

Assist other Real Estate-related activities and measures implemented by the Company, such as the Sustainability & Green Office, Better Ways Campaigns, etc.

Assist other administrative duties that fall under General Affairs scope.

JOB SPECIFICATIONS

Minimum Level of Qualification

• Minimum 5 years of experience in office administration with 2 years in a supervisory role.
• Bachelor’s degree in especially Business Administration

Professional Skills

• Fluency in English.
• Knowledge and experience in general services, office administration, expatriate formalities, visa, and travel organization.
• Office applications

Personal Qualities

• Effective communication, organizational & problem-solving skills
• Critical thinking & sense of priority