Head of Admin (Tangerang)

Tanggung Jawab

• Key Responsibilities
• Accounts Receivable (AR) Management

Oversee the creation, validation, and submission of sales invoices by ensuring accuracy in delivery details, pricing, and supporting documents.

• Manage invoice adjustments by validating requests, approving within authority limits, updating AR records, and communicating with customers.
• Monitor receivables by maintaining AR ledgers, generating aging reports, identifying overdue accounts, and highlighting potential risks.

Supervise account reconciliation by matching payments, validating promotions and return claims, resolving discrepancies, and ensuring audit compliance.

• Manage customer credit risk by analyzing payment behavior, identifying high-risk accounts, and preparing bad debt provisions.
• Cash Operations & Control
• Oversee branch cash operations, including validation of new outlet data and ensuring completeness of customer records.
• Supervise Delivery Order (DO) administration, including PO validation, DO creation, approval process, and documentation control.
• Manage cash flow activities, including petty cash disbursement, daily reconciliation, and bank deposits.
• Ensure proper maintenance and safeguarding of cash-related documentation and enforce internal control procedures.
• Ensure branch profittability.
• Inventory & Branch Administration
• Supervise inventory control processes, including stock opname, discrepancy analysis, and adjustment entries.
• Oversee reporting of bad stock and disposal processes.
• Manage monthly warehouse closing activities and ensure accurate stock reporting.
• Ensure availability and proper utilization of operational tools, facilities, and documentation.
• Maintain employee attendance records and basic administrative documentation in compliance with company guidelines.
• Reporting, Planning & Analysis
• Prepare and review branch operational and financial reports (AR summary, aging, inventory, etc.).
• Support budgeting and financial planning by providing accurate branch-level data and assumptions.
• Deliver insights to support management decision-making.
• Process Improvement & System Development
• Identify operational inefficiencies and initiate improvement actions.
• Collaborate with IT in system enhancement and ensure successful implementation through UAT.
• Continuously improve processes to enhance efficiency, control, and accuracy.
• Leadership & Team Management
• Lead, supervise, and develop the branch admin team.
• Set performance expectations and monitor team productivity.
• Provide coaching and ensure capability development of team members.
• Foster strong coordination across departments (Sales, Finance, Warehouse).

Kualifikasi

Qualifications

Minimum Bachelor’s degree in Accounting, Finance, Business Administration, or related field.

2–4 years of experience in accounting, receivables management, cash handling, inventory administration, and team supervision (preferably in FMCG/F&B industry).