IT & General Affairs Admin

• Handle daily GA & IT administrative activities to support smooth office operations.
• Manage and maintain GA & IT asset data, including asset listing, tagging, handover, movement, inventory, and periodic reconciliation.
• Ensure all GA & IT asset records are accurate, updated, and properly documented.

Manage and regularly update maintenance data, including maintenance schedules, issue tracking, vendor information, maintenance status, and completion records.

• Monitor and follow up on maintenance requests to ensure issues are properly tracked and resolved on time.
• Recap GA & IT operational needs and prepare Purchase Requests (PR) based on approved requirements and priorities.
• Ensure PR data and supporting documents are complete, accurate, and submitted on time.
• Prepare and maintain GA & IT trackers, reports, recaps, and databases for management and operational needs.
• Monitor GA/IT supplies and office inventory, including stock records and usage tracking.
• Maintain proper documentation of PR, maintenance, assets, invoices, vendors, and other GA/IT administrative records.
• Support coordination with vendors and internal teams related to maintenance, assets, office supplies, and other operational requirements.
• Assist the GA/IT team in handling daily operational requests and ensure proper follow-up until completion.
• Support other GA & IT administrative projects and office operational needs as required.
• Minimum D3/S1 in Administration, Management, Business, Information Technology, or related fields.
• 1–2 years of experience in GA Administration, IT Administration, Operations Administration, or a similar role.
• Excellent Microsoft Excel skills; comfortable working with formulas, Pivot Tables, data reconciliation, and reporting.
• Strong attention to detail and accuracy, especially when managing asset and maintenance data.
• Fast learner, and quick in execution; able to process requests and complete tasks within tight timelines.
• Strong organizational and data management skills.
• Good communication and coordination skills with internal teams and external vendors.
• Proactive and strong in follow-up; able to take action without constant supervision.
• Able to manage multiple tasks and prioritize based on urgency.
• Comfortable working in a fast-paced office environment.
• Familiar with basic asset management, maintenance administration, and Purchase Request processes.
• Disciplined, reliable, detail-oriented, and has strong ownership.