Legal Team Executive Assistant

• Additional office locations
• New York
• Job ID
• 24535
• Date
• 13-Oct-2026
• Permanent - Full time,

In this role you will utilize your strong organization and time management skills to provide proactive executive and operational support to the Americas Governance team. Beyond executive support, you will play a key role in workforce and business operations.

Core responsibilities include strategic diary management across time zones, coordinating international travel, and processing expenses and invoice through Concur and Coupa. You will also provide subsidiary board and committee meeting support, including scheduling, and board material preparation and distribution. In addition, you will assist with general corporate housekeeping, such as maintenance of corporate books and records, responding to KYC requests, and arranging notarization and apostilling of entity documents.

You will proactively manage priorities, resolve scheduling conflicts, protect focus time and agreed working-hour boundaries, anticipate follow-ups, and ensure actions progress without repeated prompting. You will work closely with Executive Assistants, governance professionals and senior stakeholders across regions, and support team communications, events and ad-hoc projects requiring sound judgment, discretion and strong follow-through.

In this role you will utilize your strong organization and time management skills to provide proactive executive and operational support to the Americas Governance team. Beyond executive support, you will play a key role in workforce and business operations.

Core responsibilities include strategic diary management across time zones, coordinating international travel, and processing expenses and invoice through Concur and Coupa. You will also provide subsidiary board and committee meeting support, including scheduling, and board material preparation and distribution. In addition, you will assist with general corporate housekeeping, such as maintenance of corporate books and records, responding to KYC requests, and arranging notarization and apostilling of entity documents.

You will proactively manage priorities, resolve scheduling conflicts, protect focus time and agreed working-hour boundaries, anticipate follow-ups, and ensure actions progress without repeated prompting. You will work closely with Executive Assistants, governance professionals and senior stakeholders across regions, and support team communications, events and ad-hoc projects requiring sound judgment, discretion and strong follow-through.