Personal Assistance to CEO

• Deskripsi pekerjaan Personal Assistance to CEO Wall Street English
• Executive Personal Assistant to Founder & CEO
• Gentem Indonesia Lifelong Learning Group | Full-time | On-site | Jakarta**

About the Role

Gentem Indonesia Lifelong Learning Group is looking for a highly organized, detail-oriented, and proactive Executive Personal Assistant to support our Founder & CEO, who also leads Wall Street English Indonesia and Genstarkids Indonesia.

This is a high-trust role for an experienced professional who can anticipate executive needs, manage competing priorities, and ensure that both professional commitments and day-to-day operations run seamlessly.

The ideal candidate combines exceptional organizational skills, sound judgment, strong English communication, and the ability to maintain the highest standards of confidentiality and professionalism in a fast-paced environment.

• Key Responsibilities
• Executive Calendar & Schedule Management: Manage the CEO’s calendar, appointments, meetings, and changing priorities efficiently.
• Travel & Logistics Coordination: Arrange business travel, transportation, accommodation, itineraries, and other logistical requirements.
• Meeting Preparation & Follow-up: Coordinate meeting arrangements, prepare relevant documents, record action items, and ensure timely follow-through.
• Communication Management: Handle correspondence and coordinate communications with internal teams, external partners, and other stakeholders on behalf of the CEO.
• Administrative & Expense Management: Organize important documents, track expenses, coordinate reimbursements, and manage administrative matters.
• Proactive Executive Support: Anticipate upcoming needs, identify potential issues, and resolve logistical challenges before they escalate.
• Confidentiality & Professionalism: Handle sensitive business and personal information with discretion, integrity, and sound judgment.

Requirements

• Minimum 5 years of experience as a Personal Assistant, Executive Assistant, Executive Secretary, or in a similar executive support role.
• Fluent in English, both written and spoken, with the confidence to communicate professionally with senior executives and external stakeholders.
• Proven experience managing executive calendars, meetings, travel arrangements, and administrative priorities.
• Exceptional attention to detail, accuracy, and organizational skills.