Personal Assistant

Deskripsi pekerjaan Personal Assistant PT Kairos Utama Indonesia

Job Description

• Manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements
• Prepare, organize, and maintain documents, reports, and presentations
• Handle confidential correspondence, emails, and calls on behalf of the executive
• Coordinate internal and external meetings, including logistics, agendas, and follow-ups
• Track and remind deadlines, deliverables, and upcoming commitments
• Support expense reporting, reimbursements, and budget tracking
• Liaise with internal departments and external partners as needed
• Assist in project coordination, documentation, and progress monitoring
• Maintain a structured filing and information management system
• Perform other duties as assigned to ensure smooth daily operations

Requirement

• Minimum bachelor's degree in secretarial/administrative/management
• Having 1years of relevant experience or open to fresh graduates
• Fresh graduates with relevant internship experience are welcome to apply
• Experience supporting C-level executives or managing complex schedules.
• Familiarity with project management tools (Asana, Trello, Notion, etc.).
• Strong interpersonal and problem-solving skills.
• Ability to adapt quickly and anticipate needs proactively.

Key Competencies

• Professional communication & discretion
• Prioritization and time management
• Initiative and problem-solving
• Adaptability and reliability
• Service-oriented mindset