The Production Planner is responsible for developing, monitoring, and maintaining production schedules to ensure customer orders are completed on time and resources are utilized efficiently. This role coordinates closely with PPIC, Purchasing, Production, Warehouse, and other departments to ensure material availability, production capacity alignment, and smooth workflow throughout the manufacturing process.
Key Job Roles & Responsibilities
Production Planning & Scheduling
Develop daily, weekly, and monthly production plans based on customer orders, forecasts, and production capacity.
Create and maintain detailed production schedules for all manufacturing processes.
Allocate production workloads according to machine capacity, manpower, and material availability.
Ensure production plans support customer delivery requirements and business priorities.
Revise schedules as necessary to accommodate changes in demand, urgent orders, or production constraints.
Communicate production schedules and updates to relevant departments.
Develop and maintain Master Production Schedule of Molding based on customer orders.
Coordinate closely with mold-making teams to ensure required molds (Melamine, Resin, or Acrylic) are ready prior to spraying process.
Optimize the rotation and reuse of custom or standard Resin molds to maximize daily output without compromising quality.
Capacity Planning
Analyze available machine capacity, labor resources, and production constraints.
Balance production demand against available manufacturing capacity.
Identify bottlenecks and capacity limitations that may affect production output.
Recommend solutions to optimize resource utilization and production efficiency.
Support management with capacity planning for future orders and business growth.
Material Coordination
Review material requirements based on production schedules and Bill of Materials (BOM).
Coordinate with Purchasing and Storage/Inventory teams to ensure timely material availability.
Monitor material shortages and communicate risks to stakeholders.
Adjust production schedules when material constraints arise.
Support material planning activities to minimize production disruptions.
Production Monitoring & Control
Monitor actual production progress against planned schedules.
Track order completion status and production performance.
Identify schedule deviations and implement recovery plans.
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Coordinate with Production and Product Engineer Supervisors to resolve production delays.
Ensure production priorities are aligned with customer commitments.
Order Management
Review customer orders and confirm achievable production timelines.
Prioritize orders according to delivery commitments and business requirements.
Support order changes, revisions, and rescheduling activities.
Monitor urgent and fast-track orders to ensure on-time completion.
Maintain order status visibility for internal stakeholders.
Inventory & Work-in-Progress (WIP) Management
Monitor production-related inventory levels and WIP status.
Coordinate with Warehouse to maintain material flow efficiency.
Help reduce excess WIP and improve production throughput.
Ensure accurate inventory transactions related to production activities.
Support inventory accuracy initiatives.
Data Analysis & Reporting
Maintain accurate planning data.
Prepare daily, weekly, and monthly production planning reports.
Analyze schedule performance, production efficiency, and delivery achievement.
Monitor production KPIs and highlight improvement opportunities.
Generate reports for management review and decision-making.
Cross-Functional Coordination
Work closely with Production, Purchasing, Storage, Product Engineering, R&D, D&D, Quality, Logistic and Sales departments.
Lead in production planning and operational meetings with all supervisors
Communicate production schedules, risks, and recovery actions.
Support new product introductions, R&D and project launches.
Facilitate effective information flow between departments.
Continuous Improvement
Identify opportunities to improve planning accuracy and production efficiency.
Support implementation of process improvement initiatives.
Participate in system enhancements.
Assist in developing standardized planning procedures.
Contribute to inventory reduction and productivity improvement projects.
Key Performance Indicators (KPIs)
Production Schedule Adherence
On-Time Delivery (OTD)
Production Plan Achievement
Material Availability Rate
Capacity Utilization
Forecast Accuracy Support
Work-in-Progress (WIP) Control
Planning Accuracy
Order Fulfillment Performance
Production Lead Time Achievement
Authority
Recommend and update production schedules based on operational requirements.
Escalate risks related to capacity, material shortages, or delivery delays.
Coordinate production priorities with relevant departments.
Recommend schedule adjustments to optimize production efficiency.
Request updates regarding material status and production progress.
Qualifications
Education
Diploma or Bachelor's Degree in Industrial Engineering, Management, Business Administration, or related field.
Experience
Minimum 1–2 years of experience in Production Planning, PPIC, Supply Chain, Manufacturing Operations, or related fields.
Experience working within a manufacturing environment.
Experience using ERP/MRP systems is preferred.
Required Skills & Competencies
Technical Skills
Production Planning & Scheduling
Capacity Planning
Material Requirement Planning (MRP)
Inventory Control
ERP/MRP Systems
Bill of Materials (BOM) Management
Data Analysis & Reporting
Microsoft Excel (Advanced)
Forecasting Techniques
Manufacturing Process Understanding
Soft Skills
Strong analytical and problem-solving skills.
Excellent planning and organizational abilities.
Effective communication and coordination skills.
Ability to manage multiple priorities simultaneously.
Strong attention to detail.
Ability to work under pressure and meet deadlines.
Team-oriented mindset with proactive problem-solving capability.
Ability to maintain company confidentiality.
Preferred Experience for GRC/Furniture Manufacturing Industry
Experience planning production for custom furniture and project-based manufacturing.
Knowledge of woodworking, upholstery, metalwork, finishing, and assembly processes.
Understanding of BOM structures and routing processes.
Experience coordinating make-to-order (MTO) production environments.
Familiarity with export project schedules and shipment deadlines.
Understanding of material planning for timber, metal frame, and other finishing materials.
Experience handling urgent or fast-track customer projects.
Daily Activities
Review customer orders and production requirements.
Generate and update production schedules.
Monitor material availability and production readiness.
Follow up work order progress with Production teams.
Coordinate schedule changes due to urgent requirements or constraints.
Attend production and planning meetings.
Update planning data.
Analyze production performance and delivery status.
Communicate production priorities to stakeholders.
Prepare daily, weekly and Monthly planning reports.