Procurement Officer

About the job

• Lingkar Temu Kabupaten Lestari (LTKL Secretariat)
• Location: Jakarta, Indonesia
• Position Type: PKWT

WHO WE ARE

Lingkar Temu Kabupaten Lestari (LTKL) is an association of district governments to realize sustainable development. LTKL was formed by 8 district governments in July 2017. As of January 2023, LTKL has 9 member districts located in 6 Indonesian provinces that also work as a caucus of the Association of Regency Governments throughout Indonesia (APKASI). Currently, LTKL is also working side by side with 26 global, national & regional multi-stakeholder networks of partners who voluntarily support LTKL achieving its common goals that was translated into LTKL Declaration of Sustainable District Vision that was announced formally in 2021.

LTKL General Assembly in 2017 formally established and elected a Secretariat Team. Since then, the Secretariat have provided strategic management support for the members and partners network, allowing the platform to gain initial momentum; expand its network and exposure; and coordinate collaborative activities through various fora. On a daily basis, LTKL also leads the collaborative work of its district members and board of advisory, ensuring a smooth and strategic running of operation.

PURPOSE OF THE ROLE

Secretariat LTKL is currently seeking a Procurement Officer to record and organize documents or data related to office operation tasks; lead LTKL procurement process for office facilities and equipment needs, and to ensure office facilities and equipment are in a good condition as needed. The performance of procurement officer role will directly contribute to the progress of the following LTKL OKR, written in bahasa indonesia as outlined in the original OKR documents.

Your role holds a strategic function in fulfilling the core objectives of its respective division, while also being integral to the Secretariat’s collective contribution toward achieving LTKL’s 2030 vision. Although the role operates within a specific area of expertise, you are expected to collaborate across units and contribute meaningfully to the implementation of the pillars that underpin LTKL’s shared goal: enabling member districts to transition into sustainable and thriving regions. The ability to align divisional work with cross-cutting priorities—such as inclusive governance, nature-based economy, data reliability, and narrative amplification—is essential to ensure that the organization’s overall impact is coherent, measurable, and transformational. Your role is therefore vital not only to the strength of your division but also to the broader success of LTKL’s sustainable district agenda.

RESPONSIBILITIES & DELIVERABLES

Sourcing and Vendor Management

• Identify and evaluate potential suppliers and vendors.
• Build and maintain positive relationships with suppliers and vendors.
• Negotiate contracts, terms, and pricing agreements.
• Maintain a comprehensive vendor database.
• Develop procurement guidelines, templates, and procedures.

Procurement Process

• Prepare and issue purchase orders based on approved requisitions.
• Ensure compliance with procurement policies and procedures.
• Monitor and track order status, delivery schedules, and lead times.
• Address any issues related to procurement, including delays or quality concerns.
• Identify and mitigate potential risks in the procurement process.
• Collect and analyze procurement data to identify trends and areas for improvement.
• Prepare regular reports on procurement activities, spending, and performance.

Managing Subcontracting Process

• Support the end-to-end management of program subcontracts.
• Collaborate with program teams to define scope, deliverables, and timelines for subcontracts.
• Identify and onboard subcontractors who align with organizational goals and standards.
• Monitor subcontractor performance and compliance with terms and conditions.
• Address any issues or risks related to subcontract execution.
• Provide regular updates on subcontracting progress and performance to relevant stakeholders

Cost Management

• Analyze market trends and monitor changes in prices and availability of goods and services.
• Identify cost-saving opportunities without compromising quality or service.
• Ensure budget adherence and seek approval for any deviations.

Inventory Control

• Collaborate with deputy assistants and general affairs personnel to manage stock levels and understand the organization needs.
• Maintain accurate records of received goods and services.
• Monitor inventory turnover rates and recommend adjustments as necessary.
• Provide capacity building, training and collaboration meeting for LTKL Team and Ecosystem on procurement and purchasing procedures:

Provide general guidance and training with other Deputy Assistants and administrative officers at LTKL to ensure administrative compliance and smooth business process on procurement process.

• Work closely with internal departments to understand their procurement needs.
• Provide general logistical support for LTKL Secretariat events and activities as required.

QUALIFICATIONS

• Minimum Bachelor Degree with 3 years of relevant experience.
• Open to all background education; Business Administration, Supply Chain Management, or a related field.
• Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access).

Experience using ERP systems (e.g., SAP, Oracle, Odoo, Microsoft Dynamics 365, or similar) for procurement, inventory, finance, or operational processes.

• Experience in planning, coordinating, and managing events, including logistics and vendor coordination.
• Strong writing, administration and negotiation skills.
• Comfortable handling confidential information.
• Able to organize data and documents and systematic, structured, and conscientious

WHAT WE OFFER

• Competitive remuneration and employment packages (annual leave, sick leave, special leave).
• Great health insurance packages, accessible after the probation period.
• Ability to work from home and from the office from time to time.
• Good maternity and paternity policies, accessible after the probation period.
• Accessible employee capacity development support as required by the staff.
• Opportunity to work alongside LTKL Board of Advisory, District Leads and diverse team from all over Indonesia.