Sales Assistant

About the role

We are looking for a Mandarin-speaking Administrative and Sales Assistant to support the daily operations of PT Felicity Solar Indonesia.

This is primarily an office-based position focused on administrative coordination, internal communication, document management, and sales support. The role does not require regular client visits or independent sales development.

The successful candidate will work closely with the Indonesia Country Manager and may occasionally assist with translation between Mandarin Chinese and Bahasa Indonesia.

• Key responsibilities
• Handle daily administrative tasks and support the smooth operation of the office.
• Organize and maintain company documents, contracts, quotations, invoices, payment records, and other business files.
• Assist with customer information, quotations, order records, sample testing updates, and sales progress tracking.

Coordinate with the China headquarters, local suppliers, logistics providers, accounting firms, tax consultants, landlords, and other external parties.

• Prepare and organize quotations, contracts, payment documents, meeting notes, and internal reports.
• Follow up on shipments, customs clearance, warehouse matters, payments, after-sales service, and other operational tasks.
• Arrange meetings, online discussions, sample deliveries, and internal schedules when required.
• Provide basic translation and communication support between Mandarin Chinese and Bahasa Indonesia.
• Translate or summarize Indonesian documents and messages into Chinese when necessary.
• Maintain task lists and provide regular progress updates to the Country Manager.
• Perform other administrative and business support duties assigned by management.
• What we're looking for
• Fluent in Bahasa Indonesia.
• Able to communicate effectively in Mandarin Chinese in a professional working environment.
• Proficient in Microsoft Word, Excel, Google Drive, and other common office software.
• Strong organizational, documentation, and time-management skills.
• Detail-oriented, responsible, and able to manage multiple tasks.
• Proactive in following up on assignments without requiring repeated reminders.
• Good communication and coordination skills.
• Comfortable working primarily in an office environment.
• Previous experience as an administrative assistant, sales assistant, translator, or in a Chinese-owned company is preferred.
• Experience in the solar energy, battery, or renewable energy industry is an advantage but not required.
• Willingness to learn about solar energy products and company operations.