Purpose
The purpose of the Accounting Officer role in an international school is to ensure accurate, transparent, and compliant financial management that supports the school’s educational mission. The Accounting Officer is responsible for maintaining reliable financial records, processing and reconciling financial transactions, supporting financial reporting, and ensuring compliance with applicable regulations and school policies.
The Accounting Officer supports financial operations across the Umalas and Nuanu campuses, ensuring consistency, accuracy, and alignment with school policies and regulatory requirements. By maintaining accurate financial records, processing financial transactions, monitoring operational costs, safeguarding financial documentation, and supporting financial accountability across both locations, the Accounting Officer contributes to the school’s efficient and sustainable financial operations.
The Accounting Officer works closely with the Finance Supervisor, campus administrators, department heads, and other relevant stakeholders to ensure that financial transactions and records across both campuses are accurately processed, properly documented, and maintained in accordance with established procedures.
- Qualifications & Experience
- Minimum 1 years of experience in general accounting or finance operations.
- Strong understanding of accounting principles, financial reporting, and internal controls.
- Advanced proficiency in spreadsheets (e.g., Microsoft Excel or Google Sheets), including data analysis, formulas, and reporting.
- Experience in preparing financial statements, reconciliations, and managing general ledgers.
- Knowledge of local regulations, taxation, and statutory reporting requirements.
- Proficiency in accounting software and Microsoft Office applications, particularly Excel.
- Strong attention to detail, organizational, and time-management skills.
- Ability to work independently while effectively coordinating with different departments and stakeholders across multiple campuses.
- Good communication skills and the ability to collaborate with academic and non-academic teams.
- Experience in an educational or international organization is preferred.
- Experience working in a multi-campus or multi-site organization is an advantage.
- Proficient in basic English.
- Duties & Responsibilities
- General Accounting & Financial Records
Manage and maintain accurate accounting records for both the Umalas and Nuanu campuses, ensuring consistency and compliance with school policies and applicable regulations.
- Prepare and maintain general ledger entries, journal postings, and account reconciliations.
- Process and record day-to-day financial transactions, including income, expenses, accruals, prepayments, and other accounting entries.
- Ensure accurate recording and classification of revenue, expenses, assets, liabilities, and other financial transactions.
Review supporting documentation to ensure that financial transactions are complete, accurate, properly authorized, and in accordance with school procedures.
- Financial Reporting & Reconciliation
- Produce monthly, quarterly, and annual financial reports in a timely and accurate manner.
- Monitor and reconcile bank statements, cash flow, and inter-campus transactions.
- Perform regular account reconciliations and investigate and resolve discrepancies in a timely manner.
- Assist the Finance Supervisor in preparing consolidated financial information and campus-specific financial reports for management review.
- Support budgeting and forecasting processes using advanced spreadsheet tools for analysis and reporting.
- Tax, Compliance & Audit Support
Ensure compliance with local tax regulations, statutory reporting, and financial deadlines in coordination with the Finance Supervisor and appointed tax consultant.
- Assist in the preparation and compilation of documents required for tax filings and statutory reporting.
- Maintain strong internal controls and support internal and external audits.
- Provide financial records, supporting documents, reconciliations, and other information required for internal and external audit processes.
- Ensure financial documentation is properly maintained and readily available for audit and compliance purposes.
- Multi-Campus Financial Coordination
Coordinate with campus administrators and relevant departments at both Umalas and Nuanu to ensure timely submission of financial documents and accurate recording of transactions.
Ensure consistent application of accounting procedures, documentation requirements, and financial controls across both campuses.
Monitor financial transactions from both campuses and identify discrepancies, missing documentation, or unusual transactions for review by the Finance Supervisor.
- Maintain clear and organized financial records by campus while supporting accurate consolidated reporting for the school.
- Process Improvement & Finance Support
- Maintain well-organized financial documentation and records.
- Identify process improvements and enhance efficiency through effective use of spreadsheets and accounting systems.
- Support the implementation and improvement of standardized accounting processes across both campuses.
- Support finance leadership with ad hoc financial analysis and reporting as required.
- Provide administrative and operational support to the Finance Supervisor and wider Finance team as required.