Administration Lead (Mandarin Speaker)

• Administration Lead (Mandarin Speaker)
• Location: Semarang, Indonesia
• Openings: 1
• Salary: IDR 15,000,000–20,000,000 per month

About the Role

We are recruiting a Mandarin-speaking Administration Lead for our client to support the General Manager's day-to-day work, oversee administration, and coordinate company registration, business qualifications, and permit applications. Candidates with relevant experience are preferred.

Responsibilities

• Support the General Manager's daily work, including scheduling, organizing meetings, preparing materials, and following up on action items.
• Coordinate company registration, amendments, and related procedures; liaise with internal departments, external service providers, and relevant authorities, and track progress.
• Help identify the business qualifications, permits, and approvals required for company operations; organize the collection, preparation, and submission of documents, and track outcomes and expiry dates.
• Manage day-to-day administration, including the coordination of office supplies, equipment, suppliers, and office support services.
• Communicate with the General Manager and relevant colleagues in Mandarin, and help prepare work documents, meeting minutes, and progress reports.
• Establish and maintain company licences, contracts, and administrative records, ensuring that documents are complete, accurate, and securely stored.
• Coordinate work across departments, promptly report issues, and follow through to ensure assigned tasks are completed on time.
• Carry out other administrative and business support duties assigned by the General Manager.

Requirements

• Mandarin communication skills sufficient to understand work requirements, participate in meetings, and provide routine progress updates.
• Experience in administration, supporting a General Manager, or a related role; experience with company registration, business qualifications, and permit applications is preferred.