Corporate Secretary

• I. Position in the Organization
• II. Key Objective of the Job Position

Document Control

• Notarial Deed of Company
• Liaise with external legal consultants dealing with business dispute & litigation.
• Business Contract & Legal Drafting

Permit- Agreements PIC & keeper related to government and vendors align with Procurement, HR and also with related department (Legal Documentation)

Stakeholder Management

• General Manager and IDLT’s schedule
• Visitor Guest arrangement from Global, Regional and Third Parties.
• To compile slide deck for IDLT’s Meeting
• Note taker in IDLT’s monthly meeting
• Concur for IDLT’s
• Expatriates Arrangement (Accomodation, Transportation & stuff needs)
• Reporting: Prepare business status reports, dashboards, and portfolio health metrics to stakeholders and executives.
• Public Relation: Develop strategies and prepare statements to mitigate reputational implication during unfavorable management situation
• As a person in charge to reserve and create a PR/PO for payment process:

Support in Administrative

• Handle Petty cash & realization Management (GM)
• Prepare guarantee letter
• III. Areas of Responsibility
• To assist General Manager, IDLT’s, Expatriate and employee for Secretarial tasks
• IV. Job Qualification and Requirements

Formal Education

• Minimal Bachelor Degree in Legal, Secretary, Office Administration and related field
• Experience
• Minimum 7 years as an Corporate Secretary
• Proven track record of success as a 4 years as a Division Secretary
• Competencies

General Competencies

• Fluent in English and good command in Business English for Writing and Speaking
• Good  to use google applications
• Proactively communicate and collaborate with internal stakeholders across departments as well as external stakeholders.
• Be able to work independently and multitasking

Specific Competencies/ Skills

• Familiar TESI system
• Able to use Concur System