Crewing Executive

Waruna Shipping Group

is one of Indonesia's leading integrated shipping and shipyard companies, committed to delivering safe, reliable, and efficient maritime solutions. With a fleet of more than 100 vessels operating across domestic and international waters, we continue to strengthen our position through operational excellence, innovation, and the development of exceptional maritime talent.

• We are looking for a motivated and detail-oriented
• Crewing Executive

to support our crewing operations and ensure the smooth administration of crew deployment across our fleet. In this role, you will play a key part in coordinating crew movements, maintaining accurate crew records, and supporting day-to-day crewing activities to ensure vessels are manned efficiently and in compliance with company and regulatory requirements.

Responsibilities

Coordinate and administer crew joining, rejoining, rotation, and on-board processes in accordance with company policies and operational requirements.

• Manage crew sign-off, standby assignments, leave arrangements, and other crew movement activities.
• Maintain accurate, complete, and up-to-date crew records, certifications, and documentation within the crewing system.
• Prepare routine crewing reports and ensure the accuracy of crew data and documentation.
• Coordinate with vessel management, recruitment, training, payroll, and other internal stakeholders to ensure timely crew deployment.
• Monitor crew schedules to support uninterrupted vessel operations and compliance with manning requirements.
• Ensure all crew documentation complies with company standards, flag state requirements, and applicable maritime regulations.

Provide administrative support for day-to-day crewing activities while maintaining high standards of accuracy, responsiveness, and confidentiality.

Qualifications

• Minimum Diploma (D3) or Bachelor's Degree (S1) in any discipline.
• Minimum 3 year of experience as a Crewing Officer, Crewing Administrator, Crewing Executive, or in a similar crewing administration role.
• Proficient in Microsoft Office, especially Microsoft Excel.
• Strong administrative, organizational, and documentation skills with excellent attention to detail.
• Able to work effectively under pressure, prioritize multiple tasks, and meet tight operational deadlines.
• Good communication and interpersonal skills with the ability to collaborate across teams and build effective working relationships.
• Willing to be based in Kelapa Gading, North Jakarta.

At Waruna Shipping Group, our people are the driving force behind our success. We provide a collaborative, performance-driven, and growth-oriented environment where you'll have the opportunity to develop your expertise, gain exposure to one of Indonesia's largest shipping operations, and contribute to keeping our fleet operating safely and efficiently.

• If you're passionate about maritime operations and ready to build a rewarding career in crewing, we'd love to hear from you.
• Join Waruna Shipping Group and help support the people who keep our fleet moving. Apply now and grow your career with us.