Event Specialist

Job Description

• Develop event concepts, themes, timelines, budgets, and event proposals based on company objectives.
• Coordinate with internal departments, external vendors, event organizers, partners, and clients to ensure smooth event execution.

Manage event logistics, including venue preparation, booth setup, equipment, merchandise, promotional materials, and other event requirements.

Support B2B events, exhibitions, and business networking activities to strengthen company branding and generate potential business opportunities.

Collaborate with the Marketing, Sales, Business Development, and Product Development teams to align event activities with business objectives.

• Coordinate event communication and promotional activities across relevant channels, including social media and other marketing platforms.
• Monitor event budgets, vendor quotations, purchase processes, and expenses to ensure cost efficiency.
• Handle on-site event operations and promptly resolve any issues that may arise during the event.
• Build and maintain good relationships with vendors, event partners, clients, and other external stakeholders.

Evaluate event performance and prepare post-event reports, including attendance, engagement, leads, feedback, and recommendations for future events.

Stay updated on event trends, industry activities, and new ideas to create innovative and engaging events.

Requirements

• Bachelor's degree in Event Management, Marketing, Communications, Public Relations, or a related field.
• Minimum 2–3 years of experience in event management, event organizing, marketing activation, exhibition, or related roles.
• Experience handling corporate, B2B, exhibition, seminar, or brand activation events is highly preferred.
• Strong project management, communication, negotiation, and coordination skills.
• Able to manage multiple projects, deadlines, and stakeholders simultaneously.
• Creative, proactive, detail-oriented, and solution-oriented.
• Strong vendor management and budgeting skills.
• Willing to work outside regular office hours or travel when required for events.
• Experience in the cosmetics, FMCG, beauty, or manufacturing industry is a plus.
• Good command of English is preferred.
• Placement: PIK 1, North Jakarta