Executive Assistant

Job Opportunity

• Executive Assistant
• We are looking for a proactive and highly organized
• Executive Assistant to the Owner
• to support the operations of our
• multi-outlet café and restaurant business
• . This role is not a typical administrative assistant, you will act as a
• strategic partner to the Owner
• , coordinating directly with all department heads and ensuring smooth communication and execution across outlets.
• Key Responsibilities

Serve as the main communication bridge between the Owner and all managers (Store Manager, HR, Finance, Marketing, Bar Manager, and Food Manager)

• Prepare daily and weekly executive reports summarizing sales, staffing updates, inventory status, and operational issues from each outlet
• Track, follow up, and ensure all manager tasks are completed within the expected deadlines

Manage the Owner’s business schedule such as meetings, partner appointments, rent & tax deadlines, documentation, event and project timelines

• Attend management meetings, prepare meeting agendas, take minutes, and distribute clear follow-up actions
• Maintain confidentiality of personal and business-related information at all times

Qualifications

• Minimum Requirements
• Bachelor’s Degree (Business Administration, Management, Industrial Engineering, Hospitality, Communication, or related field)
• Proficient in Microsoft Office / Google Workspace (Docs, Sheets, Slides)
• Strong written and verbal communication skills
• Able to create clear, concise reports and summaries
• Preferred Skills & Character
• Highly organized, detail-oriented, and efficient in multitasking
• Strong coordination & follow-up ability with multiple departments
• Professional, confident, and able to work directly with upper management
• Trustworthy and able to maintain confidentiality
• Independent, proactive, problem-solver — doesn’t wait to be told what to do
• Willing to work flexibly between office and outlets
• Willing to be based in or relocate to
• Pematangsiantar, Bali or Jakarta
• What We Offer
• Competitive salary (based on experience)
• Meal/transport allowance (if applicable)
• Performance bonus

Travel opportunities to assist and observe business operations across multiple cities and countries (Siantar, Bali, Kuala Lumpur, and potential new locations)

• Direct exposure to business decisions and high-level operations
• Daily free-flow specialty coffee at our outlets
• Growth opportunity to Operations Coordinator or Business Manager
• Supportive and collaborative work environment