Skill diminta
English
Deskripsi
Job Description
- Visitor Management
- : Receive, provide information, and direct office visitors appropriately.
- Correspondence & Documents
- : Handle the sending and receiving of mail, couriers, newspapers, official documents, and visa-related materials.
- Information Coordination
- : Record important matters accurately and relay information to relevant personnel in a timely and complete manner.
- Meeting Support
- : Manage meeting room reservations and provide full preparation and support services for meetings.
- Inventory Management
- : Oversee the storage and safekeeping of office supplies, and maintain accurate records of all stock movements.
- Procurement & Facility Upkeep
- : Purchase office and tea room supplies as needed, and ensure the tea room remains clean and tidy.
- Property Liaison
: Serve as the point of contact with the building management; coordinate utility inspections and report all property-related matters to the Administrative Manager.
- Travel & Accommodation
- : Arrange and coordinate hotel bookings and accommodation for both local and overseas guests.
- General Procurement
- : Purchase daily necessities and complete other administrative tasks assigned by the Manager.
- Vehicle & Driver Management
- : Coordinate vehicle usage, prepare work schedules, and maintain attendance records for drivers.
- Visa Coordination
- : Communicate and follow up with agencies or agents regarding visa applications and related requirements.
- Data & Records Administration
- : Manage data entry, updates, and filing for BPJS (social security) and other general administration records.
- Asset Control
- : Keep an organized inventory of office keys and ensure proper handover procedures are followed.
- Office Hygiene
- : Maintain cleanliness in office areas and ensure proper disposal of waste on a regular basis.
- Other Duties
- : Perform additional tasks and responsibilities assigned by the HR Manager.
Requirements
- Able spoken English language both oral and written with experience in front desk work
- Having a good appearance will be a priority
- Quick, responsive, and efficient in handling tasks.