General Administration Executive

• Job description for General Administration Executive at Công ty TNHH Thương Mại NCA (VN)
• Norbreeze Collective Asia - NCA (a member of Norbreeze Group)
• is currently the exclusive distributor of the
• Pandora jewelry brand

in Vietnam and the Indochina region. We are committed to providing exceptional products and a premium shopping experience. As we continue to expand, we are looking for a talented and experienced

General Administration Executive

to join our team and contribute to our growth. The successful candidate would be located in An Khanh Ward (HCM) and directly report to the Head of People and Culture.

• Key Responsibilities
• Office Administration & Facility Management (40%)
• Manage office operations and workplace facilities.
• Manage office supplies, pantry items, daily consumables, and workplace necessities.
• Procure office stationery, pantry supplies, beverages, cleaning supplies, and items required for company ceremonies, celebrations, and employee activities.
• Ensure office equipment, utilities, pantry supplies, and workplace services are properly maintained.
• Coordinate repair, maintenance, and renovation activities when necessary.
• Monitor workplace safety, cleanliness, and operational efficiency.
• Monitor stock levels and ensure timely replenishment to support business operations.
• Vendor & Cost Management (20%)
• Liaise with suppliers, landlords, building management, and service providers.
• Obtain quotations, compare costs, and support vendor selection.
• Monitor service contracts, invoices, and payments.
• Support administrative budget control and cost optimization initiatives.
• Asset & Inventory Management (15%)
• Manage office assets, furniture, equipment, and inventory records.
• Conduct periodic asset verification and inventory checks.
• Coordinate procurement and disposal processes according to company procedures.
• Administrative Support & Employee Services (15%)
• Manage incoming and outgoing correspondence, records, and administrative documentation.
• Support company meetings, events, travel arrangements, and employee activities.
• Assist employees with administrative requests and company procedures.
• Reporting & Compliance (5%)
• Prepare regular administration reports.
• Maintain administrative records and filing systems.
• Ensure compliance with internal administrative policies and procedures.
• Other tasks as requirements (5%)

Requirements

• Education/ Knowledge
• Bachelor’s degree in business administration, Office Administration, Human Resources, Management, or related fields.
• Additional certifications in Administration, Facility Management, or Procurement are advantageous.
• Knowledge of office administration and facility management.
• Understanding of procurement and vendor management processes.
• Knowledge of asset and inventory management.
• Basic understanding of budget control and cost management.
• Familiarity with workplace health and safety practices.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience using ERP systems or administrative management software is an advantage.
• Good report preparation and document management skills.

2. Soft Skills

• Communication skills.
• Organization and planning skills.
• Problem-solving ability.
• Time management.
• Coordination and stakeholder management skills.
• Attention to detail.

3. Personal Qualities/ Attitude

• Service-oriented mindset.
• Responsible and reliable.
• Proactive and flexible.
• High integrity and confidentiality.
• Positive and collaborative attitude.

4. Experience (minimum)

1–3 years

5. Other special requirements

• Ability to handle multiple tasks simultaneously.
• Willingness to support company events and administrative activities beyond normal working hours when required.
• Good English communication skills are preferred.

Benefits

• 13th-month salary and attractive performance bonuses.
• 100% official salary during the probation period.
• Full-paid compulsory insurance according to the Vietnamese Labor Law.
• Premium Healthcare insurance (support for spouse and children).
• Annual health check package.
• 15 days annual leave & Birthday Leave: NCA encourages employees to take time off and spend IT with their loved ones on their birthdays with 1 day of paid leave.