Legal Affairs Officer

Job Summary

The Legal Affairs Officer supports the Legal Division in ensuring all company documents, agreements, and transactions comply with applicable laws and internal standards. This role focuses on administrative and coordination tasks, including preparing and reviewing standard contracts, maintaining legal and regulatory records, and liaising with external notaries, government offices, and vendors. The Legal Admin Officer also assists in permit processing, property due diligence, and document filing to support smooth operations in both property management and real estate transactions.

Key Responsibilities

Legal Documentation and Compliance

Assist in preparing, reviewing, and organizing legal documents, agreements, and contracts related to property management, real estate transactions, vendors, and employment.

• Ensure all company operations comply with applicable laws, licensing requirements, and internal procedures.
• Maintain up-to-date records of company permits, legal documents, and compliance deadlines.
• Contract Management

Support the drafting and review of standard agreements such as management contracts, vendor service agreements, and employment documents under the supervision of the Legal Manager.

• Track contract status, renewals, and expirations, ensuring all signed copies are properly filed and accessible in the legal database.
• Liaison and Coordination
• Coordinate with notaries, government offices, and external legal partners for company registrations, licensing, and property documentation.
• Assist departments (HR, Operations, Finance, and Business Development) with legal form submissions and compliance documentation.
• Regulatory Support and Reporting
• Monitor regulatory updates relevant to the property management and real estate sectors and report key changes to the Legal Manager.
• Prepare and submit documents for tax, corporate filings, and permit renewals as required.
• Dispute and Claims Assistance
• Support in gathering documentation and preparing case files for any disputes, insurance claims, or legal reviews.
• Liaise with external counsel for coordination and follow-up on active cases when necessary.
• Policy and SOP Support
• Assist in updating company policies, templates, and internal SOPs to ensure legal compliance.
• Help organize internal awareness sessions or training related to contracts, compliance, or regulatory updates.
• Data and Record Management
• Maintain an organized legal filing system for physical and digital documents, ensuring confidentiality and accessibility.
• Ensure all sensitive company and client data are handled according to legal data protection standards.