Legal & Compliance Staff

• Deskripsi pekerjaan Legal & Compliance Staff 14DAYPILOT FLIGHT ACADEMY
• Job Summary

We are looking for a Legal & Compliance Staff to be responsible for legal and compliance administration, particularly document control and manual updates. This position will ensure that the SMS Manual, FOM, SOPs, other manuals/procedures, legal records, approvals, and correspondence are properly maintained, up to date, traceable, and readily available for FAA, Cayman, Bermuda, and Guernsey audits.

Key Responsibilities

Act as the PIC (Person in Charge) for document control and manual updates, including the SMS Manual, FOM, SOPs, and other relevant manuals and procedures.

Maintain and regularly update the legal and regulatory document register, including certificates, licenses, authorizations, agreements, correspondence, expiry dates, document owners, submission status, and due dates.

Prepare and maintain audit readiness for FAA, Cayman, Bermuda, and Guernsey requirements, including document indexes, checklists, supporting evidence, audit folders, pre-audit reviews, and tracking of findings and corrective actions until closure.

Record incoming regulatory notices and requests, identify the required documents or actions, and follow up with the relevant departments or functions.

Coordinate with relevant Subject Matter Experts (SMEs) to confirm technical or operational matters when required, such as the Chief Pilot or CEO.

Serve as the administrative point of contact for regulatory submissions and correspondence.

Prepare forms and official letters, coordinate signatures and supporting documents, submit required documents, and follow up on submission status.

• Ensure all legal and compliance documents are properly organized, version-controlled, and easily retrievable when needed.
• Requirements & Skills

Strong proficiency in MS Word and/or Google Docs, particularly for managing long and complex documents, including styles, headings, table of contents, track changes, pagination, proofreading, document comparison, and version control.

• Proficient in Microsoft Excel and/or Google Sheets for maintaining document registers, due-date trackers, status logs, and audit trails.
• Excellent document and folder management skills, with strong attention to detail and accuracy.

Previous experience supporting audits, compliance activities, or working with regulators/auditors in a regulated industry. Aviation experience is not required, as long as the candidate is accustomed to working based on regulatory requirements and supporting evidence.

Ability to understand regulations, contracts, manual content, and English correspondence, and translate requirements into clear and actionable task lists.

Strong organizational and follow-up skills, with the ability to manage multiple documents, deadlines, and stakeholders simultaneously.

Good written English skills at a minimum intermediate level, with the ability to prepare formal correspondence and communicate professionally with regulators, auditors, consultants, or external counsel.

• Aviation regulatory knowledge is not required at the initial stage.
• Education & Certification

Bachelor's degree in Law (S1 Hukum) is preferred, but candidates from other educational backgrounds are welcome if they have strong experience in Legal Administration, Paralegal, Compliance, or Document Control.

• Professional certifications are not mandatory.
• Additional qualifications or training in ISO/Internal Auditing, Quality, Compliance, or Document Control will be considered an advantage.
• Previous experience in aviation regulatory compliance is not required.
• APPLY HERE: tinyurl.com/14dphiring