Permit & Compliance Coordinator

• Primary Responsibilities
• Permit and Licensing Management

Coordinate the preparation, submission, processing, and renewal of company permits, licenses, certificates, and other regulatory documentation.

Monitor upcoming expiry dates and initiate renewal processes well in advance to prevent operational disruptions.

Liaise with relevant government agencies, local authorities, and external consultants regarding permit applications, regulatory requirements, and approval processes.

• Including construction permitting process: PBG, AMDA, SLF etc
• Regulatory Compliance Monitoring
• Coordinate with internal departments to ensure compliance requirements are understood and fulfilled.
• Ensure required reports, declarations, submissions, and supporting documentation are completed accurately and within established deadlines.
• Support internal compliance reviews, inspections, audits, and requests for documentation from relevant authorities.
• Stakeholder Relationship Management

Establish and maintain professional working relationships with government officials, local authorities, external consultants, and other relevant stakeholders.

Communicate clearly, professionally, and respectfully when coordinating applications, clarifying requirements, and following up on outstanding matters.

Build positive working relationships that support efficient coordination and timely resolution of permit and compliance issues.

Represent the company professionally during administrative coordination, meetings, site inspections, and other permit-related activities, as assigned.

• Documentation and Reporting
• Maintain an organised and up-to-date filing system for permits, licenses, regulatory correspondence, applications, and supporting documents.
• Prepare periodic reports on permit status, upcoming renewals, pending applications, compliance activities, and identified risks.
• Ensure relevant documents are accessible to authorised personnel and properly maintained for audit and reference purposes.
• Core Support

Legal and External Consultants: Coordinate document preparation, information requests, application follow-ups, and regulatory matters requiring specialist advice.

• Required Qualifications
• Minimum 2-3 years experience in the same field or responsibilities.
• Diploma or bachelor's degree in Business Administration, Law, Public Administration, Management, or a related field.

Previous experience in permit administration, licensing, regulatory compliance, government relations, or administrative coordination is preferred.

• Experience in hospitality, villa management, property, real estate, or construction-related businesses is an advantage.
• Familiarity with Indonesian business licensing procedures and relevant government administrative processes is desirable.
• Compensation & Benefits
• Insurance: BPJS Kesehatan & Ketenagakerjaan

Paid time off: Annual Leave, Public Holiday, Sick Leave, and other types of leave that may be applicable in accordance with the Company's leave policies and regulations.

• Professional development: Training program, workshop, certification, etc.
• Other benefits may be provided in accordance with the Company's policies and mutual agreement, where applicable.