Personal Assistant

Job Description

The Personal Assistant is responsible for providing administrative and managerial support to leadership, including managing schedules, coordinating meetings, handling correspondence, preparing reports, organizing travel and accommodations, and overseeing budget-related tasks. This role requires strong organizational, communication, and time management skills, as well as proficiency in administration relativeness. Personal Assistant must be adaptable, detail-oriented, and able to maintain confidentiality while working independently or collaboratively in a dynamic environment.

• Key Responsibilities
• Manage schedules and calendars internal and external parties.
• Follow up with all relevant parties internal and external regarding strategies, decisions, and outcomes of agreements.
• Report results and progress on strategies, decisions, and agreements.
• Provide administrative and managerial support.
• Manage emails and communications.
• Prepare reports and documents.
• Arrange travel and accommodations.
• Manage data and files.
• Coordinate meetings and appointments.
• Handle budget and financial matters.

Follow up on all processes, activities, action items, and cross-functional decisions with relevant departments, ensuring timely execution and completion in accordance with the supervisor's direction.

Handle the supervisor's personal requests and administrative matters, ensuring all tasks are completed efficiently, accurately, and with a high level of confidentiality.

Qualifications

• Minimum Diploma/Bachelor’s degree in Administration, Management, or a related field.
• At least 5 years of experience as a Personal Assistant or Administrative Assistant.
• Proficiency in English (spoken and written).

Skills

• Effective and professional communication.
• Time management and prioritization.
• Organizational and planning abilities.
• Proficiency in software applications (MS Office, Google Suite).
• Discipline, confidentiality, and trustworthiness.
• Ability to work under pressure.
• Flexibility and adaptability.
• Risk Management.
• Technical Skills
• MS Office (Word, Excel, PowerPoint, Outlook).
• Google Suite (Gmail, Google Drive, Google Docs, Google Meet, etc.).
• Other relevant supporting applications.
• Personal Traits
• Honesty and integrity.
• Hardworking and disciplined.
• Patience and professionalism.
• Creativity, initiatives and innovation.
• Ability to work independently and in a team.
• Critical thinking .
• Loyalty.