PERSONAL ASSISTANT (F&B)

• Key responsibilities
• Managing executive calendars, scheduling meetings, appointments, and travel arrangements for senior F&B management
• Preparing and organising meeting agendas, briefing materials, and documentation for senior stakeholders
• Handling confidential correspondence and communications, including email management and phone screening
• Coordinating F&B events, functions, and hospitality arrangements for clients and internal stakeholders
• Processing expense reports, invoices, and financial documentation related to F&B operations
• Liaising between departments to facilitate communication and ensure smooth workflow across the organisation
• Maintaining filing systems and managing databases to ensure information is organised and easily accessible
• Conducting research and compiling reports to support decision-making by senior management
• Supporting ad hoc projects and special initiatives as required by the F&B leadership team
• What we're looking for

Proven experience working as a Personal Assistant, Executive Assistant, or in a similar secretarial support role within a corporate or hospitality environment

• Excellent organisational and time-management skills with the ability to prioritise multiple tasks and meet tight deadlines
• Professional communication skills, both written and verbal, with strong attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling and project management tools
• Discretion and confidentiality when handling sensitive business information
• Ability to work independently and as part of a team in a fast-paced environment
• Knowledge of the Food & Beverage industry or hospitality sector is advantageous