Personal Assistant

Personal Assistant to Manufacturing Director

Provide professional administrative and coordination support to the Manufacturing Director, including managing schedules, meetings, documentation, communication, and follow-ups to ensure smooth and effective daily operations.

Job Description

• Provide comprehensive administrative and secretarial support to the Manufacturing Director.
• Manage the Director’s calendar, meetings, appointments, and daily schedule.
• Coordinate internal and external meetings, including preparing agendas, materials, and meeting minutes.
• Prepare, organize, and maintain reports, presentations, correspondence, and confidential documents.
• Coordinate communication and follow-ups with internal departments, management, and external parties.
• Monitor and follow up on action items, deadlines, and key assignments from meetings.
• Assist in preparing management reports, presentations, and data for decision-making purposes.
• Arrange business travel, accommodation, transportation, and other related arrangements when required.
• Handle confidential and sensitive information with a high level of discretion and professionalism.
• Support ad-hoc administrative and coordination tasks assigned by the Manufacturing Director.

Requirements

• Bachelor’s degree in Business Administration, Management, Industrial Engineering, or a related field.
• Minimum
• 5 years of experience
• as a Personal Assistant, Executive Assistant, Secretary, or similar role, preferably supporting a Director/Head-level position.
• Experience in a
• manufacturing or industrial environment
• is preferred.
• Strong organizational, time management, and coordination skills.
• Excellent communication and interpersonal skills, with the ability to interact effectively with management and various stakeholders.
• Proficient in
• Microsoft Office
• , particularly Excel, PowerPoint, and Word.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Able to handle confidential information with discretion.
• Proactive, responsive, well-organized, and able to work independently.
• Good command of
• English
• , both written and verbal.