Private assistant

Job Description

• Manage and coordinate the executive’s daily schedule, including meetings, appointments, and business activities.
• Handle incoming and outgoing communications such as emails, phone calls, and messages in a professional manner.
• Prepare, organize, and maintain documents, reports, presentations, and other administrative materials.
• Arrange travel bookings, accommodation, transportation, and detailed itineraries for business or personal trips.
• Assist in planning, scheduling, and coordinating meetings, events, and executive engagements.
• Conduct research and gather relevant information to support decision-making and follow-up actions.
• Act as a liaison between the executive and internal or external stakeholders.
• Ensure confidential and sensitive information is handled with a high level of discretion and professionalism.
• Monitor important deadlines, reminders, and priority tasks for the executive.
• Support administrative follow-up and coordination to ensure smooth day-to-day operations.
• Maintain organized records, files, and correspondence for easy access and reference.
• Perform other executive support duties as assigned.
• Job Requirements
• Bachelor’s degree in any discipline or equivalent work experience.
• Proven experience as an Executive Assistant, Personal Assistant, Executive Secretary, or in a similar role.
• Strong organizational and time management skills with the ability to handle multiple priorities.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office applications such as Word, Excel, PowerPoint, and Outlook.
• Able to prioritize tasks and work effectively in a fast-paced environment.
• High level of discretion, integrity, and professionalism.
• Proactive, flexible, and willing to take initiative.
• Strong attention to detail and good problem-solving skills.
• Available to join immediately.