Secretary

PT Alvindo Catur Sentosa started in 2000 as a general supplier, has grown and developed into a leading pipe fittings stockist most trusted by leading companies (oil & gas, petrochemical, mining, power generation, and other general industries) in Indonesia. With more than 10,000 SKUs in inventory covering valves, butt-weld fittings, forged fittings, flanges, gaskets, and pipes; all managed with a sophisticated ERP system and supported by professional staff to ensure customer needs are met.

Responsibilities

• Manage the schedules, calendars, appointments, and meetings of the Management/Directors;
• Prepare, record, and distribute meeting minutes (MoM), ensuring timely follow up on action items;
• Handle correspondence, emails, company documents, and filing systems in an organized and confidential manner;
• Prepare reports, presentations, and other business documents required by the Management;
• Coordinate with internal departments and external stakeholders to support daily business operations;
• Arrange business travel, including flight bookings, accommodation, transportation, and travel itineraries;
• Maintain the confidentiality of sensitive company information and provide comprehensive administrative support to the Management;

Requirements

• Bachelor's degree in Secretarial Studies, Business Administration, Management, or a related field;
• Minimum 3 years of experience as a Secretary, Executive Secretary, or Personal Assistant supporting Directors or Senior Management;

Prior experience in a distributor, manufacturing, EPC, or Oil & Gas company, as well as supporting Executive Management, will be highly preferred;

Proven ability to prepare professional meeting minutes (MoM), reports, presentations, and business correspondence;

Excellent communication, coordination, and interpersonal skills, with the ability to interact effectively with internal and external stakeholders.

• Highly organized, detail oriented, proactive, and capable of managing multiple priorities while maintaining strict confidentiality;
• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook); experience with ERP/SAP systems is an advantage;
• Fluent in spoken and written English; proficiency in Mandarin is an advantage.
• Placement in West Jakarta