Secretary

Provide comprehensive administrative support to Management in carrying out daily activities and ensure smooth company operations by handling administration, managing schedules, coordinating meetings, preparing reports, and managing both written and verbal communication.

Job Description

• Administrative Management
• Assist in preparing and maintaining important documents
• Organize and maintain document archives and information in a systematic and orderly manner.
• Provide administrative support, including business travel arrangements, office supplies procurement, and daily administrative needs.
• Assist in preparing presentations and reports.
• Provide administrative support in managing special projects.
• Meeting Scheduling
• Manage Management's daily, weekly, and monthly schedules.
• Arrange internal and external meetings, including preparing meeting invitations and agendas.

Provide logistical support for meetings, including venue reservations, preparation of materials, and distribution of invitations to participants.

• Communication Coordination
• Manage and sort incoming and outgoing correspondence, answer phone calls, and welcome guests professionally.
• Coordinate written and verbal communication between Management and internal as well as external stakeholders.
• Forward important messages to the relevant parties and ensure timely responses.

Requirements

• Minimum Bachelor's Degree (S1) in Business Administration, Management, Secretarial Studies, or a related field.
• Minimum 1 year of experience in clerical or secretarial roles. Fresh graduates are welcome to apply.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Canva.