Account Payable Officer

Job Descriptions

Check vendor invoices (i.e. inventory F&B, expedition, supplies, marketing and merchandise) and it’s supporting documents at the same day upon receiving to ensure completeness and accuracy.

• Input invoices to AX and posting the A/P journal (OPEX Bills) on D+1 upon receiving documents
• Prepare payment voucher and prepare "List of Invoice" for scheduling payments on weekly basis
• with suppliers to ensure which invoices are paid and match the outstanding invoices on ad-hoc basis

Check invoices or documents Operation (Cleaning Service, Security Charge & Telecomunication), IT (Maintenance & Internet), Marketing (Advertising - Radio), HR (Car Rental, Expat Expense, HO Expense & Travel) latest on D+2 upon receiving documents.

Input Invoice by PO & Agreements based on its category and Department latest by D+2 upon receipt

Prepare A/P Journal Voucher to provide accurate information about outstanding A/P in a certain period and submit to Accounting Officer to post this jurnal latest by D+2 upon receipt.

Check CAPEX and Landlord invoices (i.e. utilities, rental & service charge for all site) and its supporting documents at the same day upon receiving to ensure completeness and accuracy.

Validate A/P invoices received according to finance policy to ensure supporting documents received in accordance with the respective invoice on daily basis.

• Input AP journal related to landlord and utilities invoices received latest on D+2 upon receiving the documents.
• Reconcile with suppliers to ensure that invoices paid are the same as those billed by suppliers on ad-hoc basis.
• Prepare upload journal for inputting film distributor's data to AX based on its location and title at End of Month (EOM) + 2 working days.
• Perform journal of AP film (distributor).

Requirements

• Bachelor Degree in Finance / Accounting
• Experience in using ERP System
• Have 1-2 years experience in Account Payable
• Have experience of handling invoicing and PR/PO F&B needs
• Ready to join soon
• Good English is preferred.