Accounting & Administration Assistant Manager - WFO - West Jakarta (ID: 707206)

Office Administration & Accounting Manager / Assistant Manager / Supervisor

Location

West Jakarta, Indonesia

Industry

Japanese Food Manufacturing Company

Employment Type

Full-Time

Recruitment Partner

PERSOL Indonesia

About the Company

Our client is a well-established Japanese food manufacturing company currently expanding its business operations in Indonesia. To support its growth, the company is seeking a capable and hands-on professional to oversee accounting, office administration, general affairs, payroll, tax, and corporate administration functions while ensuring smooth and compliant business operations.

• Position Summary
• The
• Office Administration & Accounting Manager / Assistant Manager / Supervisor

will be responsible for managing the company's accounting operations and overall office administration activities. This role requires a strong accounting background combined with the ability to oversee administrative, general affairs, payroll, taxation, and corporate support functions.

The successful candidate will act as a key liaison between local operations and management, including coordination with Japanese and headquarters when required. This position supervises one subordinate who also supports manufacturing administration activities.

• Key Responsibilities
• Accounting & Finance
• Manage the full accounting cycle from transaction recording to financial reporting.

Perform and review

• Data entry and voucher processing
• Journal entries
• General ledger maintenance
• Account reconciliations
• Trial balance preparation
• Prepare accurate monthly, quarterly, and annual financial statements.
• Conduct financial analysis and provide recommendations to management.
• Monitor cash flow, operating expenses, and budget utilization.
• Ensure compliance with company policies and Indonesian accounting standards.
• Coordinate with external auditors and business consultants.
• Tax Compliance
• Prepare and submit monthly and annual tax reports.

Handle tax calculations and reporting, including

• PPh 21
• PPh 23
• PPh 25/29

VAT (PPN)

• Ensure tax compliance and timely filing.
• Coordinate with tax consultants and government authorities during audits or inquiries.
• Payroll Administration
• Process monthly payroll accurately and on schedule.
• Manage employee compensation calculations.
• Administer BPJS Kesehatan and BPJS Ketenagakerjaan.
• Ensure compliance with Indonesian labor regulations and payroll requirements.
• Maintain payroll and employee compensation records.
• Office Administration & General Affairs
• Oversee day-to-day office administration activities.
• Ensure smooth office operations and administrative support for all departments.
• Manage office supplies, facilities, company assets, and vendor services.
• Handle administrative documentation, filing systems, and record management.
• Maintain and renew company licenses, permits, and legal documentation.
• Coordinate office maintenance, utilities, security, and housekeeping services.
• Support business travel arrangements, company events, and administrative logistics.
• Manage relationships with external service providers and government agencies.
• Manufacturing Administration Support
• Support administrative activities related to factory operations.
• Coordinate documentation and reporting required by manufacturing departments.
• Monitor administrative processes to ensure operational efficiency.
• Collaborate with production and warehouse teams on administrative matters.
• HR Administration (Preferred)
• Support attendance management and employee records administration.
• Assist with employee onboarding and offboarding processes.
• Maintain personnel files and HR-related documentation.
• Support employee welfare and company policy implementation.
• Reporting & Communication
• Prepare management reports and business performance updates.
• Coordinate effectively with local management and Japanese stakeholders.
• Support reporting requirements to Japanese headquarters.
• Assist in company expansion projects, process improvements, and factory establishment activities.

Requirements

• Education
• Bachelor's Degree in Accounting, Finance, Business Administration, or a related field.
• Experience
• Minimum 5 years of experience in Accounting, Finance, Office Administration, or General Affairs functions.
• Experience working in a Japanese manufacturing company is highly preferred.
• Experience managing both accounting and office administration responsibilities.
• Strong understanding of manufacturing business processes.
• Technical Competencies
• Full accounting cycle management.
• Financial reporting and analysis.
• General ledger and closing process management.
• Indonesian taxation regulations and reporting.
• Payroll processing and BPJS administration.
• Corporate administration and office management.
• Strong Microsoft Excel skills.
• Experience using Accurate Accounting Software is preferred.
• Language Skills
• Business-level English is required.
• Japanese language proficiency will be a significant advantage.
• Preferred Qualifications
• Candidates with the following experience will be highly regarded:
• Food manufacturing or food processing industry experience.
• Experience supporting factory start-up or factory expansion projects.
• Experience reporting to Japanese headquarters.
• HR Administration and General Affairs exposure.
• Japanese language capability (JLPT certification is a plus).
• Leadership & Personal Attributes
• Strong sense of responsibility and integrity.
• Hands-on approach with excellent attention to detail.
• Strong leadership and people management skills.
• Analytical and problem-solving mindset.
• Excellent communication and interpersonal skills.
• Able to work independently and manage multiple priorities.
• Adaptable and comfortable working in a Japanese corporate culture.
• Proactive and committed to continuous improvement.