Admin Procurement

Responsibilities

• Collect invoices from all vendors.
• Input, consolidate, and compile invoice data into a structured database.
• Monitor invoice due dates and Purchase Invoices (PI) for each vendor.
• Reconcile data with the Maker team.
• Coordinate with the Accounts Receivable (AR) team regarding administrative and payment processes.
• Prepare periodic procurement administration reports.
• Ensure all vendor documents and data are accurately and completely documented.

Qualifications

• Minimum Diploma (D3) degree.
• Minimum 3 years of experience as a Procurement Admin, Procurement Administrator, or in a relevant administrative position.
• Strong skills in administration and data management.
• Detail-oriented, organized, with strong document management and data analysis skills.
• Proficient in Microsoft Excel (Pivot Table, VLOOKUP/XLOOKUP, SUMIF, IF, etc.) and able to create data charts and reports.
• Able to work in a structured manner, meet targets, and coordinate effectively.
• Able to work independently, as part of a team, and handle multiple tasks simultaneously.
• Strong communication and interpersonal skills, with high initiative, responsiveness, and a fast-paced working attitude.
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• Priority will be given to candidates who are ready to join and are not currently serving a notice period.