Skill diminta
AccurateAttention to DetailEnglishHVACMicrosoft ExcelMicrosoft Word
Deskripsi
Job Description
- We are an established
- Marine Engineering and Industrial Automation company in Batam
- , providing engineering products, technical services and solutions to shipyards, marine, offshore and industrial customers.
- We are looking for a responsible, organized and detail-oriented
- Commercial Assistant
to support our Commercial Department in handling customer enquiries, quotations, purchase orders, project documentation and coordination with internal departments.
Key Responsibilities
- Receive and register customer enquiries and ensure proper follow-up.
- Assist in preparing
- quotations, cost breakdowns and commercial proposals based on information provided by Project Managers and Engineering teams.
- Obtain supplier quotations and pricing when required for preparation of customer quotations.
- Follow up with Project Managers and technical teams on job scope, material requirements and costing.
- Ensure quotations are properly reviewed and approved before submission to customers.
- Submit quotations to customers and maintain proper records of all quotations and revisions.
- Follow up with customers on outstanding quotations and purchase orders.
- Review customer
- Purchase Orders (PO)* against approved quotations and highlight any discrepancies.
- Coordinate with the relevant departments for
- job number creation and job commencement* after receiving customer confirmation/PO.
- Maintain proper records of enquiries, quotations, POs, variation orders and commercial correspondence.
- Monitor ongoing jobs and follow up on required commercial documentation.
- Coordinate with Operations/Project teams to obtain signed
- Work Done Reports, Service Reports or other supporting documents* upon job completion.
- Submit completed supporting documents to the Invoice/Finance Department for timely invoicing.
- Assist in monitoring outstanding documentation that may delay invoicing.
- Update quotation status, order status and sales/project records regularly.
- Prepare commercial reports and other documentation required by management.
- Perform other administrative and commercial duties assigned by the Commercial Manager or Management.
Requirements
- Diploma or Bachelor's Degree in
- Business Administration, Marketing, Accounting, Engineering or related field*.
- Preferably
- 1–3 years of experience* in commercial administration, sales support, quotation preparation, purchasing or project administration.
- Experience in
- marine, shipyard, offshore, engineering, automation or industrial companies* will be an advantage.
- Able to prepare and understand quotations, costing and basic commercial documents.
- Good numerical skills and strong attention to detail.
- Proficient in
- Microsoft Excel, Word and Outlook*.
- Able to communicate and coordinate effectively with customers, suppliers, Project Managers, Engineers and Finance teams.
- Good command of
- Bahasa Indonesia*.
- Ability to read and communicate in
- English* is preferred, as quotations, POs and technical/commercial correspondence may be in English.
- Organized and able to handle multiple enquiries and quotations simultaneously.
- Responsible for maintaining accurate and complete documentation.
- Based in Batam or willing to work in Batam.
Preferred Candidate
- We are looking for someone who is
- careful, systematic and strong in follow-up
- The successful candidate should understand that the Commercial Department plays an important role in ensuring that the complete process from
- Customer Enquiry → Costing → Quotation → Customer PO → Job Execution → Work Done Documentation → Invoicing
- is properly controlled and documented.
- Candidates with previous experience preparing quotations for
- shipyard, marine repair, mechanical, HVAC, electrical or automation services
- will be given preference.
What We Offer
- Competitive salary package
- Stable full-time employment
- Opportunity to develop commercial and project coordination experience
- Exposure to marine, shipyard and industrial automation projects
- Training and career development opportunities