Corporate Secretary

Deskripsi pekerjaan Corporate Secretary SOP Hub

About the Role

We are looking for a Corporate Secretary who will be responsible for managing corporate governance, documentation, compliance, and coordination between management, shareholders, and external parties.

This role requires someone who is organized, detail-oriented, proactive, discreet, and comfortable coordinating with management, notaries, legal advisors, auditors, banks, and government institutions.

• Key Responsibilities
• Corporate Governance
• Prepare and maintain corporate resolutions, meeting agendas, and minutes of meetings.
• Coordinate Board of Directors, Commissioners, and Shareholders meetings.
• Follow up and monitor implementation of management and shareholder decisions.
• Maintain proper corporate governance documentation.
• Legal & Corporate Compliance
• Monitor corporate legal and regulatory requirements.
• Coordinate with notaries, lawyers, government institutions, and other external parties.
• Maintain and update corporate documents, including company deeds, AHU records, NIB, licenses, and shareholder information.
• Assist with changes to company structure, directors, shareholders, Articles of Association, and other corporate matters.
• Corporate Documentation
• Maintain an organized and up-to-date corporate document repository.
• Ensure important corporate documents are properly recorded, filed, and accessible.
• Prepare official corporate letters, correspondence, and supporting documents.
• Management & Shareholder Support
• Act as a coordination point between management, shareholders, and external stakeholders.
• Prepare information and documents required by management and shareholders.
• Maintain confidentiality of sensitive corporate and business information.
• External Coordination
• Coordinate with notaries, legal counsel, auditors, banks, government institutions, clients, and other relevant parties.
• Follow up on corporate and administrative matters until completion.

Requirements

• Bachelor’s degree in Law, Business Administration, Management, Accounting, or a related field.
• Fresh Graduate are welcome
• Have a relevant experience in Corporate Secretary, Legal Corporate, Compliance, Corporate Administration, or similar roles will be a plus.
• Good understanding of Indonesian corporate administration and regulatory requirements.
• Experience dealing with notaries, AHU, OSS, NIB, licenses, and corporate documents is an advantage.
• Strong organizational and documentation skills.
• Excellent communication and coordination skills.
• Able to work independently and proactively follow up on pending matters.
• High level of integrity and confidentiality.
• Good written and spoken Bahasa Indonesia and English.
• Proficient in Microsoft Office/Google Workspace.

What We Are Looking For

We are looking for someone who doesn’t simply keep documents, but actively controls and monitors corporate matters.

You should be able to identify

• What approval is required?
• What document is missing?
• What deadline is approaching?
• Who needs to take action?
• What needs to be followed up?
• What corporate risk needs to be escalated to management?
• What We're Expect From You
• Corporate documents are complete and properly maintained.
• No missed regulatory or corporate deadlines.
• Timely preparation of meetings, resolutions, and minutes.
• Timely follow-up of corporate actions.
• Accurate and up-to-date company records.
• Effective coordination with notaries, legal advisors, regulators, and management.
• Confidentiality and integrity of corporate information are maintained.
• We look forward to meeting candidates who are proactive, organized, accountable, and ready to take ownership of corporate matters.