Executive Assistant

About The Role

At Tentang Anak, we move fast because the families we serve can't wait. As our organization scales, our leaders need strong operational support to stay focused on what matters most: building products, teams, and systems that impact millions of children.

You will act as a trusted partner who manages both professional priorities and office operations, protects executive time for strategic work, and ensures seamless coordination of meetings, communications, and business operations. You will also support general office affairs to ensure smooth organizational operations.

This is more than managing an executive's schedule—it. It's about being a proactive strategic partner who supports both the executive leadership and the broader organization. You'll need high ownership, strong judgment, and the ability to anticipate needs across multiple dimensions in a dynamic, fast-moving environment.

We are looking for someone who is highly organized, tech-savvy, agile, and proactive, with the ability to manage complex professional priorities, office operations, and vendor relationships while maintaining confidentiality and professionalism.

• What You'll Own
• Executive Calendar & Priority Management

Own and manage the executive's professional calendar, ensuring strategic priorities are clearly structured and scheduling conflicts are minimized. Anticipate time needs for high-impact work, proactively reorganize schedules to protect focus time, and ensure executives can dedicate themselves to critical decisions and strategic initiatives.

Meeting & Communication Coordination

Prepare and coordinate professional meetings including agenda preparation, document organization, meeting logistics, and follow-ups. Act as a liaison between executives and internal or external stakeholders to ensure clear communication, timely responses, and effective decision-making.

Business Travel & Logistics Management

Plan and manage business travel arrangements including itineraries, accommodation, transportation, visa coordination, and meeting logistics. Ensure smooth execution of business travel and anticipate potential disruptions to keep executives focused.

Operational Efficiency & Systems Support

Leverage digital tools and systems to streamline workflows, manage documents, improve coordination, and enhance operational efficiency. Identify opportunities to improve processes and maintain best practices in organizational systems and tools.

Executive Stakeholder Coordination

Manage communication and coordination with key internal stakeholders, board members, investors, and external partners. Prepare briefing materials, coordinate executive interactions, and ensure timely information flow.

Office Facilities & Administration

Support office facilities and general affairs including managing office supplies and inventory, coordinating with vendors and contractors, and ensuring office equipment is functional and properly maintained. Handle facility requests and coordinate office-wide administrative tasks.

Meeting Room & Event Coordination

Manage meeting room bookings, setup, and coordination for executive meetings, external events, and company gatherings. Ensure venues are prepared with necessary equipment, catering, and facilities.

Office Administration & Documentation

Handle office administration including mail management, document filing, office records, and general administrative processes. Maintain office documentation and support office-related compliance.

• What Success Looks Like
• Executives are able to focus on strategic priorities without operational distractions.
• Calendars, meetings, and business travel logistics run smoothly with minimal friction.
• Communication between executives and stakeholders is well-coordinated and responsive.
• Strategic time is protected, allowing executives to focus on high-impact decisions.
• Office operations and facilities support efficient daily work for the entire organization.
• Office supplies, equipment, and infrastructure are well-managed and available when needed.
• Systems, tools, and processes support efficient daily operations and strategic planning.
• High trust is established through reliability, discretion, and proactive professional support.
• You're a Fit If You
• You have 2+ years of experience as an Executive Assistant or similar role, preferably supporting senior leaders or C-level executives.
• You demonstrate strong ownership, proactively identifying professional and operational needs without waiting for instructions.
• You are highly organized and detail-oriented, able to manage complex schedules, vendor relationships, and shifting priorities.

You are tech-savvy, comfortable using productivity tools such as Google Workspace, Lark, calendar management tools, and collaboration platforms.

You are agile and adaptable, able to operate effectively in fast-paced and dynamic professional environments.

You have excellent communication skills and can interact professionally with internal and external stakeholders, vendors, and service providers.

• You are comfortable managing office administration, facilities coordination, and vendor relationships.
• You maintain high levels of discretion and confidentiality when handling sensitive business matters.
• You are proactive in anticipating professional and operational needs and solving problems before they escalate.
• You are responsive to ad-hoc requests and able to manage unexpected facility or office-related issues.
• You are based in or comfortable relocating to the Jakarta area.