Personal Assistant

At Tentang Anak, our executive leaders are focused on driving strategic impact for our organization and the families we serve. To enable this focus, we need a highly organized and proactive Personal Assistant who manages the personal and household dimensions of their life—from family events and health appointments to household logistics and personal travel.

This role requires someone who is detail-oriented, organized, proactive, and deeply committed to maintaining confidentiality. You will manage complex personal schedules, coordinate family events, oversee household logistics, and handle administrative tasks with high ownership and judgment.

• What You'll Own
• Personal Calendar & Family Commitments Management

Manage and coordinate the executive's personal calendar including family events, children's activities, and health appointments. Ensure these commitments are tracked, reminders are set, and scheduling conflicts with professional obligations are minimized.

Household Management & Logistics

Oversee household operations including coordinating maintenance, vendor management, household staff coordination, and ensuring household needs are anticipated and addressed. Handle administrative tasks such as bill payments, household documentation, and day-to-day household coordination.

Personal Errands & Task Management

Manage personal errands including shopping, appointments scheduling, personal service coordination (dry cleaning, repairs, etc.), and other administrative tasks that ensure the executive's daily life runs smoothly.

Personal Travel & Vacation Planning

Plan and coordinate personal travel including family vacations, accommodations, local logistics, activity coordination, and special event planning. Ensure leisure travel is well-organized and stress-free.

Health & Wellness Coordination

Coordinate health appointments for the executive and family members, maintain health records, manage prescriptions, and ensure wellness commitments are tracked and maintained.

Confidentiality & Discretion

Handle highly sensitive personal information with absolute discretion and confidentiality. Maintain strict privacy regarding family matters, health information, and personal commitments.

• What Success Looks Like
• The executive's personal commitments are well-organized, tracked, and seamlessly coordinated.
• Family events, appointments, and special occasions are planned and executed smoothly.
• Household operations run efficiently with minimal issues or disruptions.
• Personal travel and leisure time are well-planned and stress-free.
• Health and wellness commitments are maintained and tracked.
• The executive feels supported in their personal life, freeing them to focus on professional responsibilities.
• High trust is established through reliability, discretion, and proactive personal support.
• You're a Fit If You

You have 5+ years of experience as a Personal Assistant, Household Manager, or similar role supporting high-profile individuals or executives.

• You demonstrate strong ownership, proactively identifying personal and household needs without waiting for instructions.
• You are highly organized and detail-oriented, able to manage complex personal schedules and multiple family commitments.
• You are comfortable managing household vendor relationships and logistics.
• You have excellent communication skills and can interact professionally with service providers, family members, and external contacts.
• You maintain exceptional levels of discretion and confidentiality when handling sensitive personal and family matters.
• You are proactive in anticipating personal and household needs and solving problems before they escalate.
• You are adaptable and able to manage shifting personal priorities in a dynamic environment.
• You are based in or comfortable relocating to the Jakarta area.