HR - GA Senior Staff

Deskripsi pekerjaan HR - GA Senior Staff PT. Eyelovin Cantika Indonesia

SENIOR STAFF – HRGA FACTORY

JOB PURPOSE

To support and manage day-to-day HR and General Affairs activities at the factory, ensuring effective manpower administration, employee relations, HR compliance, facility management, and smooth factory operations.

The role requires a hands-on, disciplined, and factory-oriented HRGA professional who understands labor regulations, employee relations, and the operational needs of a manufacturing environment.

KEY RESPONSIBILITIES

• Human Resources
• Manage daily HR administration for factory employees, including attendance, leave, overtime, employee records, and personnel administration.
• Monitor manpower requirements and coordinate recruitment for factory positions.
• Prepare and maintain employee contracts, HR documentation, and personnel files.
• Monitor employee attendance, absenteeism, lateness, overtime, and other workforce-related matters.
• Support performance management, employee evaluation, and disciplinary processes.
• Coordinate onboarding and orientation for new employees.
• Prepare HR reports related to headcount, attendance, overtime, turnover, and manpower movements.
• Support payroll preparation by ensuring attendance, overtime, allowances, and other employee data are accurate.
• Industrial Relations & Employee Relations
• Handle day-to-day employee relations issues at the factory.
• Support the implementation of company regulations, policies, and disciplinary procedures.
• Handle employee complaints and grievances professionally.
• Support investigation of employee violations and preparation of disciplinary actions.
• Maintain good communication with employees, supervisors, and factory management.
• Assist in managing industrial relations matters and labor-related issues.
• HR Compliance
• Ensure HR practices comply with applicable Indonesian manpower regulations.
• Maintain proper documentation related to employment, contracts, disciplinary actions, and employee administration.
• Support BPJS Kesehatan and BPJS Ketenagakerjaan administration.
• Monitor compliance with company policies and employment regulations.
• Assist in preparation for internal and external HR audits.
• General Affairs
• Manage day-to-day GA activities and factory facilities.
• Coordinate factory security, cleaning, transportation, canteen, utilities, and other support services.
• Monitor office and factory facility conditions and ensure proper maintenance.
• Manage relationships with vendors and service providers.
• Monitor company assets, uniforms, PPE, and other employee-related facilities.
• Support factory events, employee activities, and company programs.
• Ensure factory working areas are properly maintained from a general administration perspective.
• Factory Support
• Work closely with Production, Warehouse, Engineering, Quality, and other factory departments.
• Understand manpower requirements and operational challenges within the factory.
• Support management in maintaining discipline, productivity, and workforce stability.
• Provide HRGA support for shift workers and factory employees.
• Be present and responsive to HRGA issues occurring during factory operations.

JOB SPECIFICATION

• Education
• Bachelor’s degree in Human Resources, Management, Law, Industrial Relations, or related field.
• Minimum 5 years of experience in HRGA, preferably within a manufacturing/factory environment.
• Experience
• Strong experience handling factory workers / blue-collar employees.
• Experience in manpower administration, attendance, overtime, payroll support, recruitment, and employee relations.
• Experience handling disciplinary cases and employee grievances.
• Experience dealing with BPJS, employment administration, and labor compliance.
• Experience managing General Affairs and factory facilities is preferred.
• Knowledge
• Good understanding of Indonesian manpower regulations and employment practices.
• Understanding of PP/PKB, employment contracts, disciplinary procedures, overtime, working hours, leave, and termination processes.
• Familiar with BPJS Ketenagakerjaan and BPJS Kesehatan.
• Good understanding of factory HR operations and workforce management.
• Familiar with HRIS / attendance systems and Microsoft Office.
• Skills & Competencies
• Strong communication and interpersonal skills.
• Firm but fair in dealing with employees.
• Strong problem-solving and conflict-resolution skills.
• Good administrative and documentation skills.
• Able to work independently and take ownership of issues.
• Able to work under pressure and in a fast-paced factory environment.
• Strong coordination skills with Production and other factory departments.
• High level of integrity, discipline, confidentiality, and attention to detail.

PERSONALITY

We are looking for someone who is

• Hands-on and operational
• Firm and fair
• Proactive and solution-oriented
• Strong in employee relations
• Comfortable dealing directly with factory workers
• Able to enforce company rules without creating unnecessary conflict
• Mature and emotionally stable
• Strong in execution, not just administration

KEY SUCCESS INDICATORS / KPI

• Accurate and timely HR administration
• Attendance and overtime accuracy
• Effective manpower fulfillment
• Low unresolved employee grievances
• Proper handling of disciplinary cases
• HR compliance with company policies and labor regulations
• Effective management of factory GA services
• Employee documentation accuracy
• Responsiveness to factory management and operational needs
• Good employee discipline and workforce stabilityA. Human Resources (HR)
• Mengelola administrasi karyawan (data, kontrak, absensi, cuti, lembur)
• Mengurus proses rekrutmen (posting lowongan, screening, interview awal)
• Mengelola onboarding & offboarding karyawan
• Mengelola PKWT, PKWTT, dan dokumen ketenagakerjaan
• Mengurus BPJS Kesehatan & Ketenagakerjaan
• Mengelola payroll bersama tim finance
• Menangani administrasi pelanggaran & disiplin kerja
• Membantu pengembangan SDM (training, evaluasi)
• B. General Affairs (GA)
• Mengelola fasilitas kantor (ATK, inventaris, kebersihan, maintenance)
• Mengatur kebutuhan operasional harian kantor
• Mengelola vendor (cleaning service, security, supplier, dll)
• Mengurus perizinan, legalitas, dan administrasi umum
• Mengelola kendaraan operasional (jika ada)
• Menjaga keamanan dan kenyamanan lingkungan kerja
• Kualifikasi Umum
• Pendidikan min. S1 Psikologi / Manajemen / Hukum / SDM
• Pengalaman min. 3–5 tahun di bidang HR & GA
• Menguasai UU Ketenagakerjaan & BPJS
• Mampu bekerja mandiri & dalam tim
• Teliti, rapi, dan komunikatif