HRGA Executive

• The HRGA Executive is responsible for leading the company's general administrative and
• office operations while providing operational support to the Human Resources function.
• The role ensures smooth office management, procurement, administrative processes,
• employee services, and HR administration to support an efficient and compliant
• workplace.

Duties and Responsibilities

• Office Management
• Responsible for the overall operation of the office, including lease agreements,
• utilities, office equipment, and operational facilities.
• Organize office layout and workspace allocation.
• Maintain office facilities, buildings, vehicles, and company fixed assets.
• Ensure cleanliness, hygiene, safety, and security of office premises.
• Manage reception services and office support functions.
• Conduct regular office inspections and coordinate repairs and maintenance.
• Supervision
• Leading and motivating a team including receptionist, several office helpers and
• the company kitchen chef as well as office drivers.
• Managing the time and objectives of the administrative team
• Administrative Support
• Control, monitor, and report employee cash advances and ensure timely
• settlement.
• Prepare supporting documents for payment processing.
• Verify employee business expense claims and ensure completeness of supporting
• documents and approvals.
• Coordinate business travel arrangements and accommodation bookings.
• Procurement
• Manage procurement activities for office equipment, furniture, IT assets, and
• external services.
• Handle end-to-end procurement processes including sourcing, quotation requests,
• vendor evaluation, negotiation, purchase orders, receipt of goods, and
• documentation.
• Coordinate with Accounting for proper recording of company assets.
• Ensure vendor compliance with company policies and anti-bribery requirements.
• Inventory Management
• Monitor inventory levels of office supplies, stationery, pantry items, toner, and
• other operational materials.
• Supervise monthly stock counts.
• Investigate and reconcile inventory discrepancies.
• Plan replenishment to prevent stock shortages and overstock.
• Records & Document Management
• Develop and maintain administrative filing systems for company records.
• Ensure document archiving complies with company SOPs.
• Maintain secure storage of confidential company and employee documents.
• HR Support
• Collaborate with all departments on General Affairs and HR operational matters.
• Report issues, risks, and improvement initiatives to Direct Superior (if any).
• Develop, review, and update SOPs related to administration, employee services,
• expense claims, and office operations.
• Prepare monthly reports covering office operations.
• Support employee engagement activities, internal events and any other request
• based on management needed.
• Job Requirements
• Bachelor's Degree in Human Resources, Psychology, Management, Business Administration, Law, or a related field.
• Minimum
• 2–3 years of experience
• in Human Resources & General Affairs, preferably in the
• Construction
• or
• Engineering
• industry.
• Experienced in end-to-end recruitment, onboarding, employee administration, and General Affairs operations.
• Good understanding of Indonesian Labor Law and HR best practices.
• Strong communication and interpersonal skills with the ability to interact with employees at all levels.
• Proficient in
• English
• , both written and spoken.
• Proficient in Microsoft Office (Excel, Word, PowerPoint) and HRIS systems (experience with Mekari Talenta is an advantage).
• Highly organized, detail-oriented, and able to manage multiple tasks in a fast-paced environment.
• Strong problem-solving skills with a proactive and positive attitude.
• Able to work independently as well as collaboratively within a team.
• Willing to be based at the Head Office and travel to project sites when required.