Lease Admin - BSD & Jakarta

Job Descriptions

Prepare and administer leasing documents, including lease agreements, renewal agreements, amendments, and other supporting documents.

Maintain complete and ensure lease documentation, contract history, renewal schedules, and tenant records in both physical and digital filing systems are complies with company policies, procedures, and applicable regulations.

Support the Leasing team with internal administrative tasks, memo, presentation and data.

Manage and monitor lease administration trackers, including contract status, lease renewal, security deposits, fit-out hand over, and other key leasing milestones.

Prepare regular leasing administration reports, occupancy data, and other reports required by management.

Coordinate with internal departments such as Legal, Finance, Property Management, and Operations to facilitate the leasing administration process.

Continuously improve filing systems, administrative processes, and data accuracy to enhance operational efficiency.

Job Qualifications

Bachelor's Degree (S1) in Accounting, Information Systems, Statistics, Data Analytics, Computer Science, Mathematics, or other related disciplines.

Minimum 1–2 years of experience in administrative roles, preferably in leasing, property management, real estate, shopping malls, or commercial property.

• Strong administrative and document management skills with excellent attention to detail.
• Proficient in Microsoft Office, especially Excel, Word, and PowerPoint.
• Experience in handling contracts, document filing systems, and administrative reporting is preferred.
• Good analytical skills with the ability to organize and maintain large volumes of data accurately.
• Strong communication and coordination skills to work effectively with multiple internal stakeholders.
• Able to manage multiple tasks, prioritize work, and meet deadlines in a fast-paced environment.
• Familiarity with ERP systems (e.g., SAP HANA, Yardi, MRI, or similar property management systems).
• Willing to be placed in BSD City / North Jakarta.