Operations & Administrative Intern

• Please ensure your resume includes an image of yourself, how old you are, and your current city.
• Make sure the resume is in English, and that you can speak English fluently (video interview may be required).
• About Seffyre

Seffyre is a Jakarta-based medical device distributor focused on high-quality products for the plastic surgery and aesthetic industry. We work closely with leading clinics (and increasingly hospitals) across Indonesia to support better patient outcomes through reliable supply, training, and high-touch service.

Role Summary

A structured, full-time 6-month paid internship supporting administration and operations at a premium medical device distributor. This is not passive office labor. You’ll handle real documents, coordinate with vendors and internal teams, and learn how a precise, fast-moving distribution business actually runs. Strong performers may convert to a full-time Operations & Administrative role.

Duration: 6 months, full-time, on-site (South Jakarta). Schedule: Monday to Friday, 9.30am to 5.30pm. Start: rolling. Mentor: Michelle (Office & Project Manager).

• Key Responsibilities
• Prepare and organize company documents accurately and on time (delivery orders, supporting documents, filing).
• Maintain trackers and dashboards (document status, delivery status, basic stock/consumption tracking).
• Support vendor and logistics coordination: requests, follow-ups, and status tracking.
• Handle data entry and keep spreadsheets and records clean and consistent.
• Support scheduling and office coordination (meetings, couriers, supplies, internal requests).
• Conduct simple research (vendors, logistics, market or reference checks) as directed.
• Flag issues early, low stock, missing documents, delays, with a proposed next step, not just a report.

Requirements

• University student (penultimate/final year) or fresh graduate, available full-time for 6 months, on-site in South Jakarta.
• Strong attention to detail and genuine pride in accuracy.
• Comfortable with Excel / Google Sheets (formulas a plus).
• Professional working English, written and spoken (the company operates in English for documents and communication); strong Bahasa Indonesia.
• Organized, responsive, and reliable with routine work.
• Preferred Traits
• Prior admin exposure (student org, part-time, or internship).
• Familiarity with Google Workspace and WhatsApp Business.
• To prove you have read the full job description, please e mail
• Your resume and cover letter, to business at seffyre dot co dot id
• Proactive, you spot and raise problems before being asked.
• What You Will Learn
• How a premium medical device distribution operation runs end-to-end.
• Document control, traceability, and professional execution standards aligned to medical-device distribution (CDAKB) practice.
• Vendor and logistics coordination in a real commercial setting.
• Working directly alongside decision-makers in a lean, high-standards team.
• Success Indicators
• Documents are accurate, complete, and on time, needing minimal correction.
• Trackers are always current and trusted by the team.
• Issues are flagged early with proposed solutions.
• Tasks don’t need repeated reminders.
• Suitable For
• Students who want real operational responsibility and a possible conversion path.
• Detail-oriented people who take pride in getting the small things right.
• Not Suitable For
• Anyone looking for a passive, observe-only internship.
• Those who can’t commit to full-time for 6 months.
• Candidates seeking a sales role or a heavy accounting role.